Leasing Operations Assistant

Brookfield Properties; Chicago, Northern (IL, KY); Hybrid; USD 3,642,000 - 4,966,000; Full time

Benefits offered by this job

Paid time off

Medical benefits

401(k) matching

Commuter benefits

Parental leave

Job summary

Brookfield Properties in Chicago seeks an Administrative Assistant to support the Leasing teams, ensuring efficient operations and timely coordination throughout the leasing process.

This role helps maintain accurate information, prepare lease proposals in Yardi Retail Manager, manage marketing materials, and distribute tenant information. A High School diploma and 2 years of admin experience in commercial real estate are required.

Qualifications

• High School Diploma or GED required.
• At least two years of experience in an administrative support role or related experience in commercial real estate required.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to prioritize and execute tasks independently in a fast-moving environment.
• Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Skills

Yardi Retail Manager

Adobe

Photoshop

Microsoft Office

Organizational skills

Business writing

Verbal communication

Time management

Education

High School Diploma or GED

Tools

Yardi Retail Manager

Job description

Brookfield Properties in Chicago seeks an Administrative Assistant to support the Leasing teams, ensuring efficient operations and timely coordination throughout the leasing process.

This role helps maintain accurate information, prepare lease proposals in Yardi Retail Manager, manage marketing materials, and distribute tenant information. A High School diploma and 2 years of admin experience in commercial real estate are required.