Leasing Administrative Specialist

Brookfield Properties; Chicago (IL); On-site; USD 54,995 - 74,944; Full time

Benefits offered by this job

Medical, Dental and Vision beginning 1

401(k) Company matching

401(k) Vests on Day 1

Career development programs

Paid time off

Paid Parental Leave

Commuter benefits

Culture of integrity and teamwork

Job summary

Brookfield Properties in Chicago seeks an Administrative Assistant to support Leasing teams. You will manage leasing data, prepare proposals in Yardi, and maintain marketing and tenant information.

Strong writing and organizational skills are essential for timely reporting and cross-functional coordination. The role requires experience in commercial real estate support, proficiency with Microsoft Office, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Requires High School Diploma or GED.
• Minimum of two years of experience in an administrative support role or related experience in commercial real estate.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to prioritize and execute tasks independently in a fast-moving environment.
• Professional written and verbal communication skills, with the ability to represent the team effectively.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Skills

Excellent business writing

Verbal communication

Strong organizational skills

Prioritize and multitask

Education

High School Diploma or GED

Tools

Yardi Retail Manager

Adobe Photoshop

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Brookfield Properties in Chicago seeks an Administrative Assistant to support Leasing teams. You will manage leasing data, prepare proposals in Yardi, and maintain marketing and tenant information.

Strong writing and organizational skills are essential for timely reporting and cross-functional coordination. The role requires experience in commercial real estate support, proficiency with Microsoft Office, and the ability to handle multiple tasks in a fast-paced environment.