Leasing Manager

Mindlance; San Jose (CA); On-site; USD 75,768 - 78,523; Full time

Job summary

An established industry player is seeking a highly motivated Lease Manager to oversee their Global Real Estate portfolio. This role involves ensuring financial and legal compliance, managing lease documentation, and fostering collaboration across various teams. The ideal candidate will have a strong background in lease management, analytical skills, and a proactive approach to problem-solving. Join a dynamic team dedicated to enhancing workplace services and sustainability initiatives, making a significant impact on the organization and its clients. If you thrive in a fast-paced environment and are passionate about real estate management, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in Lease Management with database management.
• Ability to review, interpret, and abstract legal real estate documents.

Responsibilities

• Monitor and drive strategic decision-making for lease portfolios.
• Ensure data accuracy by interpreting and entering lease documents.

Skills

Lease Management

Database Management

Analytical Skills

Problem-Solving Skills

Customer Service

Education

BA or BS in Business

Accounting

Finance

Paralegal Certificate

Job description

2 days ago Be among the first 25 applicants

This range is provided by Mindlance. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55.00/hr - $57.00/hr

Technical Recruiter @ Mindlance | MBA, Recruiting, Sourcing

Job Title: N&V and Audio Lab Technician

Job Duration: 6 - month contract (Possibility for extension)

Job Location: San Jose CA – Onsite

Summary

In RE&D, we don’t sit back and let things happen, we make things happen, and we do this in service to all client employees and customers. Our team is a diverse and nimble group that manages Client’s corporate and retail workplaces and workplace services.

We develop and manage Client’s global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Client facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all client personnel, facilities, and customers in our facilities around the world.

The Global Real Estate Lease Administration team is responsible for managing and administering Client’s real estate leases and owned properties, reporting of portfolio key data and critical dates, maintaining the system of record, abstracting leases and developing relationships with local property managers and landlords. The team works with many internal cross-functional business partners including Real Estate, Facilities, Project Management, Legal, Tax, Risk Management, Corporate Accounting and Finance. In addition, the team works with many external business partners such as outside legal counsel, third-party consultants and landlords.

We are seeking an experienced, collaborative, and highly motivated professional to join our team as a Lease Manager to oversee a portion of Client’s Global Real Estate portfolio.

Description

The Lease Manager will be responsible for ensuring the financial and legal compliance of their assigned lease portfolio.

This position is integral to the day-to-day operations of the Global Lease Administration team, contributing to accurate lease management and fostering cross functional collaboration.

Key Responsibilities will include the following:

Lease Administration and Data Integrity:

1. Monitor, prepare, and drive strategic decision-making by providing accurate and timely critical date reporting for lease portfolios.
2. Ensure 100% data accuracy by thoroughly interpreting, abstracting, and entering lease documents into the system of record.
3. Perform ongoing verification and abstraction of lease information, updating the database as necessary to maintain accuracy and compliance.
4. Complete and oversee new lease setups, including acquiring vendor payment information, insurance certificates, and ensuring database updates are completed.

Financial Payment and Documentation Management:

1. Research and resolve payment disputes by applying analytical skills to find effective solutions and maintain strong relationships with partners.
2. Manage and ensure timely collection of tenant allowances, security deposits, and other payment-related obligations.
3. Manage and address payment issues related to landlords and tenants, including rent start-ups, operating expense changes, changes in ownership, alteration consents, and lease terminations.
4. Assist and manage lease-related agreements, such as Memorandums of Lease, SNDAs, Assignments/Sales, Estoppel Certificates, and Consents.
5. Demonstrate the ability to handle complex documentation.

Audit and Compliance:

1. Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates, ensuring compliance with lease terms and provisions.
2. Collaborate with internal and external audit teams to ensure a seamless audit process, identifying opportunities for process improvement and risk mitigation.

Collaboration and Communication:

1. Foster strong cross-functional partnerships with landlords, property management, legal, finance, and other internal business teams to enhance operations.
2. Proactively communicate process updates, system enhancements, strategic goals, and other relevant information; become a trusted liaison with customers.
3. Support Real Estate Transactions Managers and leadership, as required.

Minimum Qualifications

1. 3-5 years of experience in Lease Management with database/records management.
2. BA or BS in Business, Accounting, Finance or equivalent/Paralegal Certificate.
3. Ability to review, interpret and abstract legal real estate documents.
4. Proven financial, analytical and creative problem-solving skills.

Preferred Qualifications

1. Unsurpassed customer focus, with a “Can-Do” attitude.
2. Experience working and communicating with all levels of an organization.
3. Ability to manage customer service issues involving employees in a professional and positive manner.
4. Extremely proactive, responsive, and upbeat with strong organizational skills.
5. Excellent planning, analytical, organization and problem-solving skills.
6. Demonstrated success in managing multiple projects, and priorities concurrently in a fast-paced, high growth, and results-driven environment.
7. Excellent communication, problem-solving, organizational, and reporting skills.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Accounting/Auditing, Legal, and Analyst

Industries

Appliances, Electrical, and Electronics Manufacturing, Computers and Electronics Manufacturing, and Electrical Equipment Manufacturing