Leasing and Transactions Manager I

Kamehameha Schools Trustees of the Estate of Bernice Pauahi Bishop dba Kamehameha Schools; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Kamehameha Schools is seeking a Leasing and Transactions Manager I to support a statewide portfolio of agricultural, commercial, conservation, and residential lands, based in Kona, Hawaiʻi. The role emphasizes lease administration, real estate transactions, tenant relations, and financial reporting.

The ideal candidate will have 5+ years in real estate, lease administration, or related fields, with knowledge of contracts, negotiations, and analysis.

Qualifications

• 5+ years of experience in real estate, lease administration, property management, banking, escrow, real estate law or related field.
• Strong knowledge of real estate contracts, lease negotiations, financial analysis, and customer service.
• Hawaiʻi Real Estate License or ability to obtain within the first year of employment.

Responsibilities

• Prepare and process real estate agreements for diverse land assets.
• Support end-to-end lease transactions including legal documents and approvals.
• Manage lease data and compliance across enterprise systems and reports.
• Monitor accounts receivable, delinquencies, and collections as needed.
• Assist asset managers with easements, property tax reviews, and value research.

Skills

Lease administration

Real estate contracts

Financial analysis

Customer service

Tools

Property management software

Job description

Leasing and Transactions Manager I

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools has an exciting opportunity for a Leasing and Transactions Manager I to support our statewide portfolio of agricultural, commercial, conservation and residential lands, with this position based in Kona, Hawaiʻi. Our Leasing and Transactions Manager I plays a key role in lease administration, real estate transactions, tenant relations, compliance monitoring, and financial reporting to help ensure the responsible stewardship of Kamehameha Schools' ʻāina. This is a Monday-Friday, in-office position.

Our ideal candidate will have at least 5 years of experience in real estate, lease administration, property management, banking, escrow, real estate law, or a related field, along with strong knowledge of real estate contracts, lease negotiations, financial analysis, and customer service. A Hawaiʻi Real Estate License, or the ability to obtain one within the first year of employment, is required.

This role is ideal for a detail-oriented professional who enjoys managing complex transactions, building stakeholder relationships, and contributing to the long-term sustainability of Kamehameha Schools' ʻāina across Hawaiʻi.

Employee Type: Regular

Job Exempt? Yes

Job Summary

Responsible for supporting lease management and transaction functions, including the preparation, processing, and administration of real estate agreements and lease transactions across diverse agricultural, commercial, and conservation land assets. Requires managing assigned land assets, monitoring lease compliance, negotiating rent terms, and ensuring accurate lease and financial data across enterprise systems. Monitors accounts receivable activities, including delinquency management, payment arrangements, and reporting. Assists Asset Managers by reviewing easement requests, managing property tax assessments and appeals, researching assessed property values, and supporting operational budgets and variance reporting.

Essential Responsibilities

Lease and Transaction Processing

• Prepare standard and non-standard real estate agreements-including rights-of-entry, licenses, and leases-for a diverse regional portfolio of agricultural, commercial, and conservation land assets owned by Kamehameha Schools.
• Support the end-to-end lease transaction process, including preparation and coordination of legal documents, inspection scheduling and review, rent renegotiations, and collaboration with internal teams and external parties to ensure timely approvals and compliance.
• Perform a range of lease management and administration tasks, including handling new short- and long-term agreements, rent renegotiations, non-compliance issues, and property sale transactions if needed.
• Prepare, process, and finalize lease-related documents to initiate, manage, or terminate agreements.
• Maintain and verify accurate real estate transaction and lease data within enterprise systems, conducting audits and managing documentation to ensure effective lease administration and reporting.

Lease Management

• Manage assigned land assets, including overseeing short- and long-term leases by tracking renewals, negotiating rent adjustments, and administering renewal agreements in line with policy guidelines.
• Support lease management by monitoring compliance, resolving lease violations or defaults, and coordinating renewals, expirations, and lease assignments.
• Analyze and calculate rent structures to ensure alignment with lease terms, market standards, and internal policies.
• Maintain and manage critical lease and financial data within enterprise systems, supporting reporting accuracy and operational efficiency.
• Ensures lease compliance and defaults are updated in property management database.
• Assist Asset Managers by reviewing easement requests, tracking and consolidating property tax assessments and appeals, and researching assessed property values to support lease-related decisions.
• Deliver excellent customer service by promptly responding to tenant and stakeholder inquiries about leases and agreements and resolving lease-related issues within delegated authority.
• Support property operations by coordinating property use contracts, vendor selection, third-party services, and improvement projects for assigned land assets as needed.

Accounts Receivable and Reporting

• Manage accounts receivable by monitoring delinquencies, negotiating payment arrangements, verifying past-due notices, and coordinating legal referrals for collections as needed.
• Prepare regular, ad hoc, and internal reports to monitor accounts receivable, rent negotiations, lease expirations, transaction activity, operat