Leasing Administrator

Baycompanies; Green Bay (WI); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health benefits (medical, dental, and视

401(k) with company match

Health Savings Account

Life & disability insurance

Paid time off and holidays

Employee discounts

Company events and recognition

Job summary

Bay Family of Companies is seeking a Leasing Administrator to support lease administration, risk management documentation, and insurance coordination across real estate and vehicle portfolios. You will collaborate with landlords, vendors, and internal teams to ensure accurate records, timely payments, and compliant processes.

The role involves reviewing lease agreements, maintaining certifications, and managing incident processes for company assets.

Qualifications

• Bachelor’s degree in a related field strongly preferred.
• Five+ years of real estate, lease administration, property management, or related experience.
• Working knowledge of commercial insurance programs, COIs, vendor certification, or risk management processes preferred.

Responsibilities

• Identify, evaluate, and select real estate opportunities aligning with operational needs and long-term goals.
• Review, interpret, and help administer lease agreements, amendments, estoppels, and notices with internal and external stakeholders.
• Administer the facility and vehicle lease portfolio, track critical dates, support renewals, and manage records.
• Process rent, CAM charges, insurance payments and other lease/risk-related expenses per terms and procedures.
• Maintain insurance and vendor certification records, certificates of insurance, and related documents for accessibility and accuracy.
• Utilize Visual Lease and other systems to support portfolio administration, reporting, and inquiries.
• Coordinate certificate requests, risk management documentation, and vendor onboarding/compliance.
• Manage the incident process with internal teams and third-party carriers to document and resolve incidents involving company assets.
• Occasional travel up to 10-20% may be required.
• Perform other duties and special projects as needed.

Skills

Communication

Organization

Analytical

Problem Solving

Education

Bachelor’s degree in Business Administration/Real Estate/Finance

Tools

Microsoft Office

Job description

Description

Summary: The Leasing Administrator is responsible for supporting the administration, review, and management of facility and vehicle leases, while also serving as a key corporate resource for insurance coordination, risk management documentation, and certificates of insurance. This position partners with internal teams, landlords, vendors, and insurance contacts to ensure accurate records, timely payments, effective issue resolution, and alignment with business needs.

Responsibilities

• Manage the identification, evaluation, and selection of real estate opportunities that align with operational requirements and long-term strategic goals, including assessing site suitability, cost considerations, and business impact.
• Review, interpret, and help administer lease agreements, amendments, estoppels, notices, and related documents, while coordinating with landlords, property managers, internal departments, and external partners to resolve lease, billing, and property-related matters.
• Administer the company’s facility and vehicle lease portfolio, including maintaining accurate records, tracking critical dates, supporting renewals and amendments, and identifying portfolio opportunities that align with operational and business needs.
• Review, validate, and process rent, common area maintenance charges, insurance payments, and other lease- or risk-related expenses in accordance with agreement terms, company procedures, and documentation requirements.
• Maintain insurance and vendor certification records, including agreements, amendments, certificates of insurance, correspondence, reports, and supporting documentation to ensure information is complete, accurate, organized, and readily accessible.
• Utilize Visual Lease and other company systems to support portfolio administration, document management, reporting, payment review, critical-date tracking, and management inquiries.
• Serve as a corporate resource for insurance and vendor certification matters by coordinating certificate requests, maintaining risk management documentation, following up on missing or expired records, and supporting vendor onboarding and compliance requirements.
• Manage the organization’s incident process by coordinating with internal teams, company personnel, driver safety, and third-party insurance carriers to document, communicate, evaluate, and resolve incidents involving company vehicles, buildings, property, employees, drivers, and related business operations.
• Occasional overnight travel may be required, up to 10%-20%.
• Perform other duties and special projects as assigned in support of departmental and organizational objectives.

Requirements

Qualifications

• Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field strongly preferred.
• Five or more years of real estate, lease administration, property management, or related experience required.
• Working knowledge of commercial insurance programs, certificates of insurance, vendor certification, or risk management processes preferred.
• Excellent communication, organizational, analytical, and problem-solving skills.

Job Knowledge, Skills and Abilities

Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint, with the ability to prepare reports, manage project information, and communicate effectively through written documentation and presentations.

• Ability to prioritize work effectively and perform successfully in a fast-paced, changing environment while maintaining responsiveness, accuracy, and follow-through.
• Strong attention to detail with the ability to identify issues, maintain accurate records, and ensure tasks and projects are completed thoroughly.
• Highly organized with the ability to manage multiple projects, deadlines, and competing priorities in a structured and efficient manner.
• Ability to quickly build trust and establish professional relationships with internal and external customers through responsive communication, sound judgment, and a strong service-oriented approach.

Benefits: At The Bay Family of Companies, we believe in taking care of our employees. We offer a comprehensive and competitive benefits package designed to support the health and well-being of our employees & their families.

• - Health benefits to include medical, dental and vision insurance. A wellness program with incentives.
• - Financial security with a 401(k) with a generous company match, a Health Savings Account option, and life & disability insurance for unexpected events.
• - Work-Life balance supported by a generous amount of paid time off and holidays to recharge.
• - Additional perks include employee discounts, company events and recognition programs.

***This employment advertisement is not applicable to individuals who reside in the states of California or Colorado.***