Lease Data Specialist I

Avison Young | US; Pitsburg (OH); On-site; USD 47,000 - 65,000; Full time

Job summary

Avison Young is seeking a detail‑oriented Lease Administrator I to support day‑to‑day administration of commercial leases within the Occupier Services Global Lease Administration team. You will ensure accurate lease data, assist with billing, and maintain documentation in a fast‑paced environment.

Responsibilities include data abstraction, rent processing, accounts receivable collaboration, and proactive monitoring of critical dates. A foundation in CRE and strong MS Office skills are essential.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred in Real Estate, Finance, Business, or related field.
• 1–3 years of relevant experience in commercial real estate, lease administration, or property management.
• Proficiency in Microsoft Office, especially Excel, with ability to perform calculations.
• Experience with lease administration or property management systems (CoStar, Leasecake, MRI/ProLease, Tango, TRIRIGA) preferred.
• Strong attention to detail and high accuracy in data entry and documentation.
• Excellent organizational, written and verbal communication skills; ability to work independently and in a team.

Responsibilities

• Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, critical dates, and obligations.
• Maintain organized and up-to-date lease documentation and records to support data integrity and accessibility.
• Support rent administration processes, including review of tenant charges in accordance with lease terms.
• Partner with accounting to track accounts receivable and assist with rent collection follow-up as needed.
• Monitor lease requirements, critical dates, expirations, and options; proactively flag key events.
• Generate standard lease administration reports (e.g., rent rolls, critical date tracking, occupancy reporting).
• Perform quality control reviews to ensure lease data accuracy and compliance with standards.
• Support onboarding and transition of accounts, including data validation and issue resolution.
• Analyze lease data to identify discrepancies and resolve routine and moderately complex issues.
• Respond to lease-related inquiries from internal stakeholders and tenants in a timely and professional manner.
• Contribute to team performance through accuracy, timeliness, and adherence to processes.
• Perform additional responsibilities as assigned.

Skills

Microsoft Excel

Data entry

Communication skills

Attention to detail

Education

High school diploma or equivalent

Bachelor’s degree in Real Estate, Finance, Business, or related field

Tools

CoStar

Leasecake

MRI/ProLease

TRIRIGA

Tango

Corom

Job description

Avison Young is seeking a detail‑oriented Lease Administrator I to support day‑to‑day administration of commercial leases within the Occupier Services Global Lease Administration team. You will ensure accurate lease data, assist with billing, and maintain documentation in a fast‑paced environment.

Responsibilities include data abstraction, rent processing, accounts receivable collaboration, and proactive monitoring of critical dates. A foundation in CRE and strong MS Office skills are essential.