Lease Administrator I

Avison Young - USA; Chicago (IL); On-site; USD 47,000 - 65,000; Full time

Benefits offered by this job

401(k) with employer match

Paid parental leave

Medical, Dental, Vision insurance

Life and AD&D insurance

Disability insurance

Wellness program

Volunteer day

Paid holidays

Job summary

Avison Young is a global commercial real estate brokerage and advisory firm. The Lease Administrator I role supports daily lease administration, ensuring data accuracy from abstraction to billing. The base salary is market-aligned, with potential bonus opportunities across U.S.

locations. Ideal candidates will have 1–3 years in lease administration, strong Excel skills, and familiarity with CRE systems. This role emphasizes data integrity, timely responses, and collaboration with accounting and

Qualifications

• Must have real estate or lease administration experience; accuracy in data entry and documentation.
• Proficiency with MS Office, especially Excel; ability to perform calculations.
• Ability to manage multiple priorities and work both independently and in a team.

Responsibilities

• Abstract and input key lease data into administration systems with accuracy.
• Maintain and organize lease records for data integrity and accessibility.
• Support rent administration and review tenant charges per lease terms.
• Coordinate with accounting for accounts receivable and rent collection follow-up.
• Monitor critical dates, expirations, and options; flag key events.
• Generate standard lease reports (rent rolls, occupancy) and perform QC.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Team player

Self-motivated

Education

Bachelor's degree in Real Estate, Finance, or related field

High school diploma or equivalent

Tools

CoStar

Leasecake

Corom

MRI/ProLease

Tango

TRIRIGA

Job description

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

As a Lease Administrator I at Avison Young, you will support the day-to-day administration of commercial lease agreements within our Occupier Services Global Lease Administration team. This role focuses on ensuring accuracy and consistency across lease data, from abstraction and system entry through to supporting billing and collections processes. It is well-suited for a detail-oriented and organized individual with a foundational understanding of commercial real estate who is looking to develop their skills in a structured, fast-paced environment.

The base salary is aligned with market data and is estimated between $47,000 to $65,000 with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity.

What Success Looks Like

• Lease data is consistently accurate, complete, and maintained in alignment with established standards.
• Critical dates and lease obligations are proactively tracked with no missed deadlines.
• Rent charges and supporting data are reviewed accurately with minimal corrections required.
• Issues are identified early and resolved efficiently with appropriate escalation when needed.
• Internal stakeholders and clients receive timely, clear, and reliable responses.

Responsibilities

• Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, critical dates, and obligations.
• Maintain organized and up-to-date lease documentation and records to support data integrity and accessibility.
• Support rent administration processes, including review of tenant charges in accordance with lease terms.
• Partner with accounting to track accounts receivable and assist with rent collection follow-up as needed.
• Monitor lease requirements, including critical dates, expirations, and options; proactively flag key events.
• Generate standard lease administration reports (e.g., rent rolls, critical date tracking, occupancy reporting).
• Perform quality control reviews to ensure lease data accuracy and compliance with established standards.
• Support onboarding and transition of accounts, including data validation and issue resolution.
• Analyze lease data and documentation to identify discrepancies and resolve routine and moderately complex issues.
• Respond to lease-related inquiries from internal stakeholders and tenants in a timely and professional manner.
• Contribute to team performance through accuracy, timeliness, and adherence to established processes.
• Perform additional responsibilities as assigned.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree in Real Estate, Finance, Business, or a related field preferred.
• 1–3 years of relevant experience, preferably in commercial real estate, lease administration, or property management.
• Proficiency in Microsoft Office Suite, particularly Excel, with the ability to perform calculations (e.g., percentages, escalations).
• Experience with lease administration or property management systems (e.g., CoStar, Leasecake, Corom, MRI/ProLease, Tango, TRIRIGA) preferred.
• Strong attention to detail with a high level of accuracy in data entry and documentation.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with a professional, client-focused approach.
• Self-motivated and able to work both independently and as part of a team.

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving