Lease Administrator: Real Estate Contracts & Compliance

The High Companies; Lancaster (Lancaster County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

Tuition Reimbursement

Employee Assistance Program

Rental discount

Job summary

The High Associates, part of The High Companies, is seeking a Lease Administrator in Lancaster, PA to manage preparation, administration, and maintenance of all commercial and industrial lease documents. This in-office role serves as the primary contact for lease data in MRI and related systems.

Collaborate with leasing, property management, accounting, and operations to ensure accuracy and compliance. Work Monday through Friday, 8 AM to 5 PM, with full-time benefits and opportunities for growth.

Qualifications

• High School diploma required.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook and Teams.
• Strong Written and verbal communication skills. Excellent organizational skills and attention to detail.
• Experience With MRI Software or Other property management systems preferred.
• Ability to review and interpret legal documents, including commercial leases and related agreements.

Responsibilities

• Prepare commercial leases, amendments, renewals, extensions, terminations, and related lease documents for High Associates Ltd. properties in a timely and accurate manner.
• Review lease documents for accuracy, including lease commencement and expiration dates, rental rates, operating expense obligations, renewal options, and other business terms.
• Verify lease terms and obtain appropriate approvals for any modifications, amendments, or special provisions.
• Ensure lease abstracts, Comments, and system records accurately reflect executed lease documents.
• Manage the document tracking and follow-up process to ensure timely execution and return Of lease documents.
• Communicate regularly With leasing staff regarding active negotiations and pending lease transactions.
• Review, interpret, abstract, and maintain all lease-related documentation.
• Enter and maintain lease information in MRI and Other company systems for all managed properties.
• Calculate, review, and update Common Area Maintenance (CAM), HVAC, and Other tenant charges as required.
• Prepare rent schedules and rent statements for new leases, renewals, amendments, and other lease transactions.
• Collaborate With Accounting and Accounts Receivable personnel regarding tenant billing, account balances, and lease-related financial matters.
• Process security deposit refunds and related documentation within established company guidelines and timeframes.
• prepare and distribute lease commencement and lease expiration correspondence to tenants.
• Compile, analyze, and maintain leasing activity reports, including vacancy reports, occupancy reports, and lease expiration schedules.
• Monitor upcoming lease expirations and noti$ appropriate team members to support retention and renewal efforts.
• prepare, review, and coordinate estoppel certificates, subordination and non-disturbance agreements (SNDAs), and related documents to ensure accuracy and compliance.
• Draft ancillary lease documents, standard correspondence, and lease clauses for management review and approval.
• Research, track, and resolve lease administration issues, escalating matters to management when necessary.
• Serve as a liaison between landlords and tenants regarding lease administration matters and compliance With lease provisions.
• Partner With various departments to Obtain, verify, and distribute lease information as needed.
• Maintain electronic and physical lease files in accordance With Company record retention policies.
• Enter, maintain, and monitor tenant insurance information in MyCOI, ensuring certificates of insurance remain current and compliant with lease requirements.
• Support audit requests and provide lease documentation and reports as required.
• Assist with system testing, process improvements, and implementation of lease administration best practices.
• Assist with special projects and assignments as requested by management.
• Maintain and organize lease files, correspondence, and supporting documentation.
• Update and maintain lease administration procedures and workflow documentation.
• Provide administrative support related to departmental initiatives as needed.
• perform other duties as assigned.

Skills

Microsoft Office proficiency

Written and verbal communication

Organizational skills

Attention to detail

Ability to review legal documents

Education

High School diploma

Paralegal certification preferred

Tools

MRI Software

MyCOI

Job description

The High Associates, part of The High Companies, is seeking a Lease Administrator in Lancaster, PA to manage preparation, administration, and maintenance of all commercial and industrial lease documents. This in-office role serves as the primary contact for lease data in MRI and related systems.

Collaborate with leasing, property management, accounting, and operations to ensure accuracy and compliance. Work Monday through Friday, 8 AM to 5 PM, with full-time benefits and opportunities for growth.