Lease Administrator

Lpc; Wakefield (MA); On-site; USD 110,318,208 - 165,334,041; Full time

Job summary

LPC is seeking a Lease Administrator to handle routine lease administration tasks under close supervision in an in-office setting. You will prepare lease abstracts, transfer data to databases, and maintain portfolio records while coordinating with property managers and clients.

The role emphasizes accuracy, attention to detail, and the ability to read lease documents. Strong communication and database skills are required to support leasing managers and vendors.

Qualifications

• High School Diploma or GED required.
• Associates Degree or higher preferred.
• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Property Management or Real Estate Accounting experience preferred.
• Excellent communication skills with the ability to communicate with all levels, tenants, clients, and vendors.
• Excellent attention to detail and proofreading for accuracy.
• Ability to read and interpret lease documents, amendments, subordination agreements, and title commitments.
• Proficient with Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).

Responsibilities

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data into database systems.
• Update existing data and retrieve data as requested.
• Maintain lease document tracker and monthly production reports.
• Create and maintain database of all properties in portfolio.
• Maintain relationships with property managers, accounting personnel, area managers, clients, and vendors.

Skills

Database administration

Real estate accounting

Communication

Attention to detail

Lease administration

Reading legal documents

Mathematical concepts

Education

High School Diploma or GED

Associates Degree or higher

Tools

Word

Excel

VISUAL LEASE

YARDI

MRI

Job description

Under close supervision, the Lease Administrator handles the routine and daily work of the lease administration department. Interfaces with other offices, disciplines and clients to relieve the Leasing Manager of administrative detail relating to lease information.

Responsibilities

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data from paper/electronic formats into database systems
• Update existing data
• Retrieve data from the database or electronic files as requested
• Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager.
• Perform general administrative duties including:
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements.
• Create and maintain database of all properties in portfolio.

Desired Competency, Experience and Skills

• High School Diploma or general education degree (GED) required.
• Associates Degree or higher preferred.
• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Property Management or Real Estate Accounting experience preferred.
• Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
• Excellent attention to detail including the ability to proofread documents for completion and accuracy.
• Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.
• Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).
• Ability to operate database system.
• Ability to learn new specialty lease administration software.
• Strong interpersonal and problem solving skills.
• Understanding of lease administration process.
• Strong comprehension of mathematical concepts.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Pay Range

$38.50—$57.70 USD

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interior office environment requires sitting for extended periods of time, standing, and occasional lifting up to 20lbs.

Screening Requirements

• Selected candidate will be required to pass a criminal history background check.

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact Human Resources.