Lease Administrator

Lincoln Property Company; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

Paid time off

Job summary

Lincoln Property Company in Charlotte, NC is seeking a Lease Administrator to support the lease administration team in a fast-paced office environment. Under close supervision, you will handle routine daily tasks and maintain lease data accuracy, interfacing with property managers, accounting personnel, clients, and vendors to relieve the Leasing Manager of administrative detail related to leases.

You will prepare lease abstracts, transfer data into databases, generate monthly reports, maintain

Qualifications

• High School Diploma or GED required.
• Associates degree or higher preferred.
• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Property Management or Real Estate Accounting experience preferred.
• Excellent communication skills with all levels of the organization, tenants, clients and vendors.
• Attention to detail and proofreading ability.
• Ability to read and interpret lease documents and amendments.
• Proficiency with Word, Excel and property management software (VISUAL LEASE, YARDI, MRI).

Responsibilities

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data from paper/electronic formats into database systems.
• Retrieve data from databases or electronic files as requested.
• Maintain relationships with property managers, accounting personnel, area managers, clients and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager.
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements.
• Create and maintain database of all properties in portfolio.

Skills

Database administration

Communication

Attention to detail

Read/interpret lease documents

Proficiency with MS Word & Excel

Lease software familiarity

Problem solving

Education

High School Diploma

Associates degree or higher

Tools

VISUAL LEASE

YARDI

MRI

Job description

Under close supervision, the Lease Administrator handles the routine and daily work of the lease administration department. Interfaces with other offices, disciplines and clients to relieve the Leasing Manager of administrative detail relating to lease information. Candidate must live within 2 hours of Charlotte, NC. Will be required to come in office once a quarter.

Responsibilities

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data from paper/electronic formats into database systems
• Retrieve data from the database or electronic files as requested
• Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager.
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements.
• Create and maintain database of all properties in portfolio.

Desired Competency, Experience and Skills

• High School Diploma or general education degree (GED) required.
• Associates Degree or higher preferred.
• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Property Management or Real Estate Accounting experience preferred.
• Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
• Excellent attention to detail including the ability to proofread documents for completion and accuracy.
• Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.
• Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).
• Ability to operate database system.
• Ability to learn new specialty lease administration software.
• Strong interpersonal and problem solving skills.
• Understanding of lease administration process.
• Strong comprehension of mathematical concepts.

Physical Demands

Interior office environment requires sitting for extended periods of time, standing, and occasional lifting up to 20lbs.

Screening Requirements

• Selected candidate will be required to pass a criminal history background check.

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact Human Resources.

Benefits

Benefits include medical, dental, vision insurance, 401(k), and paid time off.

Additional Conditions

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.