Lease Administrator

Quest Oracle Community; Conshohocken (Montgomery County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits and perks package

Job summary

Brixmor Property Group seeks a Lease Administrator in Conshohocken, PA to join the Lease Administration team. You will process and record leases, interpret provisions, bill tenants and maintain accurate abstracts to support financial reporting.

The role requires strong Excel skills, familiarity with lease documents, and cross-functional collaboration with accounting, property management, and legal teams. Hybrid work with three days in the office and two remote days.

Qualifications

• Associates or bachelors degree, preferably in Accounting, Finance or Paralegal Studies, or equivalent experience.
• Experience working with commercial real estate leases and legal documents preferred.
• Proficient in Microsoft Office (Outlook, Excel, and Word), with strong Excel skills.
• Working knowledge of JD Edwards a plus.
• Strong written and verbal communication skills.
• Basic knowledge of accounting principles.
• Strong analytical and problem-solving skills.
• Ability to collaborate effectively with others in a team environment and take a proactive approach to day-to-day issues.
• Excellent organizational skills and attention to detail with an openness to new ideas.
• Ability to multitask, prioritize, and work independently.

Responsibilities

• Interpret lease provisions and bill tenants in accordance with lease terms.
• Review lease documents for accurate recording of Monthly Billings, Lease Commencement/Expiration Dates, Turnover/Possession Letters, Renewals and Options, Address Changes, Terminations, Welcome Letters, and Rent Letters.
• Review lease clauses for rent escalations, expense recoveries, renewal options, and termination rights.
• Maintain up-to-date lease abstracts and data in leasing and accounting systems.
• Research and respond to inquiries from internal departments (accounting, collections, property management, leasing, legal, regional offices).
• Process monthly, catch-up, and straight-line charges in line with terms and deadlines.
• Participate in ad hoc projects to support team goals and improve processes.

Skills

Lease administration

Microsoft Excel

Analytical skills

Communication skills

Attention to detail

Team collaboration

Multitasking

Education

Associates or Bachelor's degree in Accounting/Finance or Paralegal Studies, or equivalent experience

Tools

JD Edwards

Excel

Outlook

Word

Job description

Lease Administrator

Overall Responsibilities: The Lease Administrator is a member of the Lease Administration team which is responsible for accurate processing and recording of the Companys leases and related documentation. The role includes researching, analyzing, gathering, and reviewing leases to facilitate reporting of the Companys financial results and informed decision-making.

Responsibilities:

• Interpret lease provisions and bill tenants in accordance with lease terms
• Review lease documents and related correspondence in a timely manner to ensure accurate recording and processing of:
  • Monthly Billings
  • Lease Commencement/Expiration Dates
  • Turnover/Possession Letters
  • Lease Renewals and Options
  • Address Changes
  • Lease Terminations
  • Welcome Letters
  • Rent Commencement and Rent Change Letters

• Review lease clauses for key provisions, such as rent escalations, expense recoveries, renewal options, and termination rights
• Maintain accurate, up-to-date lease abstracts and data in the Companys lease administration and accounting systems
• Research and promptly respond to inquiries from internal departments, including accounting, collections, property management, leasing, legal, and regional offices
• Process monthly, catch-up, and straight-line charges accurately and in accordance with lease terms and billing deadlines
• Participate in ad hoc projects to support team goals and improve processes as assigned

Qualifications:

• Associates or bachelors degree, preferably in Accounting, Finance or Paralegal Studies, or equivalent experience.
• Experience working with commercial real estate leases and legal documents preferred
• Proficient in Microsoft Office (Outlook, Excel, and Word), with strong Excel skills
• Working knowledge of JD Edwards a plus
• Strong written and verbal communication skills
• Basic knowledge of accounting principles
• Strong analytical and problem-solving skills
• Ability to collaborate effectively with others in a team environment and take a proactive approach to day-to-day issues
• Excellent organizational skills and attention to detail with an openness to new ideas
• Ability to multitask, prioritize, and work independently

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

https://www.brixmor.com/terms-and-policies/applicant-notice