Lease Administrator

Daley And Associates, LLC.; Dedham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

A Needham, MA-based commercial real estate firm is seeking a detail-driven Lease Administrator who will own lease information and become the go-to expert on leases. In this role you will abstract leases in Yardi, track rent commencements, options, renewals, and expirations; monitor compliance; and support rent collection, CAM reconciliations, and due diligence for refinancings and acquisitions.

The ideal candidate has 2–3 years in lease administration, hands-on Yardi experience, and strong Excel

Qualifications

• 2–3 years of commercial real estate lease administration experience.
• Hands-on Yardi experience.
• Strong knowledge of retail lease structures, amendments, and key provisions.
• Exceptional attention to detail and organization.
• Proficiency in Excel and document management systems.

Responsibilities

• Abstract retail/commercial leases into Yardi with high accuracy.
• Track rent commencements, options, renewals, expirations and termination rights.
• Monitor COIs, use clauses, reporting; prepare tenant notices.
• Collaborate with Accounting and Property Management to bill rent, CAM, and escalations.
• Support rent collection, delinquency tracking, and CAM reconciliations.
• Produce rent rolls, expiration reports, and lease summaries; assist due diligence.

Skills

Lease administration

Retail leases

Attention to detail

Excel

Document management

Tools

Yardi

Job description

Lease Administrator

We’re hiring a Lease Administrator for our client, an established commercial real estate firm in Needham, MA. This is a detail-driven role with real operational impact, ideal for someone who enjoys ownership and being the go-to expert on lease information.

What you’ll do:

• Abstract new and amended retail/commercial leases into Yardi with a high level of accuracy
• Track critical dates: rent commencements, options, renewals, expirations, and termination rights
• Monitor tenant compliance (COIs, use clauses, reporting) and prepare tenant notices
• Partner with Accounting and Property Management to ensure rent, percentage rent, CAM, and escalations are billed correctly
• Support rent collection, delinquency tracking, and CAM reconciliations
• Produce rent rolls, expiration reports, and lease summaries; support due diligence for refinancings, acquisitions, and audits

What you bring:

• 2–3 years of commercial real estate lease administration experience
• Hands-on Yardi experience
• Strong knowledge of retail lease structures, amendments, and key provisions
• Exceptional attention to detail and organization, with the ability to manage a high-volume portfolio
• Proficiency in Excel and document management systems