Lease Administrator

Weitzman Group; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Life insurance

PTO

On-site gym

Free parking

Job summary

Weitzman Group, a Texas-based commercial real estate services firm, seeks a Lease Administrator for its Dallas office. You will interpret lease terms, manage changes, and support year-end reconciliations across CAM, insurance, taxes, and other items.

Ideal candidates have at least 2 years in lease administration, strong Excel skills, and experience with MRI or Yardi. The role includes on-site duties with competitive benefits and growth opportunities.

Qualifications

• Minimum of 2 years of relevant commercial real estate, lease administration, accounting, or related experience.
• Experience with MRI and/or Yardi property management software preferred.
• Advanced Microsoft Excel skills including complex formulas, PivotTables, and data validation.

Responsibilities

• Interpret and abstract lease information into MRI, Yardi or other lease administration software.
• Review and process lease changes for tenant/lease related functions.
• Prepare year-end adjustments to ensure accuracy and lease compliance.

Skills

Analytical skills

Attention to detail

Communication

Time management

Tools

MRI

Yardi

Excel

MS Office

Job description

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Weitzman, one of the largest retail-focused commercial real estate services firms based in Texas, offers a full range of services including general brokerage, property management, asset management and development services. We operate exclusively in Texas' major markets: Dallas-Fort Worth, Austin, Houston and San Antonio.

Lease Administrator to join its Dallas office located in the Uptown area.

Responsibilities

• Accurately interpret and abstract lease information into MRI, Yardi or other lease administration software
• Review and process lease changes for various tenant/lease related functions
• Prepare, review and analyze year-end adjustments to ensure accuracy and lease compliance
• Track and maintain critical dates
• Assist Property Managers in resolving critical issues for tenants by researching and gathering information about payment transactions, lease terms and other relevant items as requested, including lease audits initiated by tenant
• Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks
• Complete annual year-end reconciliation process - CAM, percentage rent, insurance utilities, sewer/trash, real estate taxes
• Assist Property Managers with annual budget preparation
• Conduct lease audits to reconcile and process all landlord and tenant recurring and one-time payments, rent roll changes, end-of-year or percentage rent adjustments
• Manage and monitor all tenant alterations and lease amendments
• Other duties as assigned

Qualifications

• Minimum of 2 years of relevant commercial real estate, lease administration, accounting, or related experience.
• Experience with MRI and/or Yardi property management software preferred.
• Strong financial, analytical, and problem-solving skills with the ability to interpret complex commercial lease language and accurately analyze lease data.
• Advanced Microsoft Excel skills required, including proficiency with complex formulas and functions (e.g., XLOOKUP, INDEX/MATCH, IF statements, SUMIFS, PivotTables, conditional formatting, and data validation). Experience working with large datasets, performing data analysis, and ensuring data accuracy is essential.
• Proficient in Microsoft Office Suite, including Word, Outlook, and Excel, with the ability to create and maintain reports, spreadsheets, and lease-related documentation.
• Excellent organizational, project management, and time management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail with a high level of accuracy and commitment to producing quality work.
• Self-motivated, dependable, and able to work independently while contributing effectively within a collaborative team environment.
• Strong verbal, written, and interpersonal communication skills with the ability to interact professionally with internal and external stakeholders.
• Demonstrated ability to adapt to changing priorities while maintaining a high level of customer service and professionalism.
• Competitive compensation
• Company holidays and generous PTO
• Employer paid life insurance and long-term disability coverage
• Medical, vision, and dental insurance
• Health Savings (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Learning and development classes
• Monthly social events
• Free on-site secured parking
• Free on-site gym

Visit our website at www.weitzmangroup.com or follow us on X @WeitzmanTexas, Facebook, and LinkedIn for other employment opportunities.