Property Management Assistant

Weitzman; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO

Employer-paid life insurance

Medical, vision, and dental insurance

401(k) match

Tuition reimbursement

Referral bonus program

Employee Assistance Program (EAP)

401(k) match

Tuition reimbursement

Referral bonus program

Learning and development classes

Job summary

A leading real estate firm in Houston is seeking a Property Management Assistant to support Property Managers with retail shopping center portfolios. Responsibilities include assisting with tenant communications, preparing reports, and managing lease agreements. The ideal candidate will have experience in property management, strong administrative and communication skills, and be dependable in a fast-paced environment. This role offers competitive compensation and comprehensive benefits including medical, dental, and tuition reimbursement.

Qualifications

• Previous experience in commercial real estate property management.
• Ability to interpret leases and related documents.
• Proven ability to meet multiple deadlines in a fast-paced environment.
• Excellent administrative skills supporting multiple individuals.
• Excellent written and verbal communication.
• Proficient in Word, Excel, and Outlook.
• Understanding of basic accounting principles.
• Able to meet multiple deadlines in fast-paced environment.
• Flexible with changing priorities.
• Dependable with a strong work ethic.
• MRI experience preferred, but not required.

Responsibilities

• Assist Property Managers with retail shopping center portfolios.
• Field tenant phone calls.
• Prepare correspondence and documents for manager’s review.
• Respond to service calls from tenants.
• Prepare monthly reports for review.
• Assist with the administration of service contracts and purchase orders
• Prepare monthly reports for review and distribution
• Assist with the preparation of budgets
• Responsible for obtaining estoppel letters
• Assist property managers with rent and sales collection efforts
• Research leases, invoices, and contracts
• Front desk/phone coverage (rotation only)
• Other assignments as needed

Skills

Customer service skills

Administrative skills

Communication skills

Computer skills (Word, Excel, Outlook)

Understanding of leases

Accounting principles

Dependability

Flexibility

Problem solving

Multi-tasking

MRI experience

Tools

MRI software

Job description

Weitzman is the most respected provider of retail real estate services in Texas. Our team provides a full range of services including general brokerage, property management, asset management and development services. We operate exclusively in Texas’ major markets: Dallas‑Fort Worth, Austin, Houston and San Antonio.

Weitzman is recruiting for a Property Management Assistant in our Houston office, which is located in the Galleria area.

Responsibilities

• Assist multiple Property Managers with a full range of duties related to the property management of retail shopping center portfolios
• Field tenant phone calls and handle issues within set guidelines
• Prepare correspondence and documents for manager’s review
• Respond to service calls from tenants, arrange service, create work orders and assure work is complete
• Track and review Lease Commencement Agreements
• Assist with the administration of service contracts and purchase orders
• Prepare monthly reports for review and distribution
• Assist with the preparation of budgets
• Responsible for obtaining estoppel letters
• Assist property managers with rent and sales collection efforts
• Research leases, invoices, and contracts
• Front desk/phone coverage (rotation only)
• Other assignments as needed

Qualifications

• Previous experience in a commercial real‑estate property management department
• Ability to interpret and fully understand leases and related documents
• Strong customer service skills
• Exceptional administrative skills with experience supporting multiple individuals
• Excellent written and verbal communication skills
• Strong general computer skills with intermediate level or above knowledge of Word, Excel, and Outlook
• Understanding of basic accounting principles
• Proven ability to meet multiple deadlines in an extremely fast‑paced environment while maintaining quality of work and professional demeanor
• Flexibility regarding changing priorities
• Dependability with a strong work ethic
• MRI experience preferred, but not required

Benefits

• Competitive compensation
• Company holidays and generous PTO
• Employer‑paid life insurance and long‑term disability coverage
• Medical, vision, and dental insurance
• Health Savings (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401(k) match
• Tuition reimbursement
• Referral bonus program
• Learning and development classes

Visit our website at www.weitzmangroup.com or follow us on Twitter @WeitzmanTexas, Facebook and LinkedIn for other employment opportunities.

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