Lease Administration Specialist – Onsite (Needham, MA)

Waterstone Properties Group; Needham Heights (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Waterstone Properties Group in Needham, MA, is seeking a Lease Administrator onsite to own lease data, critical dates, and rent escalations. You will work with Finance, Asset Management, and Property Management to ensure lease terms are executed accurately within Yardi.

This detail-driven role focuses on ownership, organization, and becoming the go-to expert on lease information, with a strong impact on operations and compliance within a growing portfolio.

Qualifications

• 2-3 years of lease administration experience within commercial real estate.
• Hands-on experience administering leases in Yardi.
• Strong understanding of retail commercial lease structures, amendments, and key lease provisions.
• Exceptional attention to detail, accuracy and organizational skills.
• Ability to manage a high-volume lease portfolio while maintaining accuracy.

Responsibilities

• Abstract new and amended commercial leases into Yardi with a high level of accuracy.
• Maintain complete and organized electronic lease files, including amendments, guaranties, estoppels, and notices.
• Review executed leases for accuracy and consistency with approved deal terms.
• Assist with onboarding new tenants including lease abstracts, compiling tenant contact information, and providing welcome packages.
• Manage collection of tenant sales and percent rent reporting, collect documentation as needed.
• Coordinate with Accounting/Property Management to ensure rent, CAM, and escalation schedules are billed correctly in Yardi.
• Review rent changes, percentage rent clauses, and lease adjustments for accuracy.
• Assist Property Management with the collection of rent payments and track tenant accounts/delinquencies.

Skills

Lease administration

Yardi

Retail leases

Excel

Tools

Yardi software

Job description

Waterstone Properties Group in Needham, MA, is seeking a Lease Administrator onsite to own lease data, critical dates, and rent escalations. You will work with Finance, Asset Management, and Property Management to ensure lease terms are executed accurately within Yardi.

This detail-driven role focuses on ownership, organization, and becoming the go-to expert on lease information, with a strong impact on operations and compliance within a growing portfolio.