Leasing Administrator

Canvas Property Group; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Performance-based bonus

Job summary

A growing real estate firm in New York City is seeking a detail-oriented Lease Administrator to support its leasing operations. This full-time role involves data entry and document management for both rent-regulated and free-market apartments. The ideal candidate will have 3–5 years of NYC real estate experience, knowledge of rent regulations, and expertise in software like Yardi and On-Site. The position offers a W2 salary with performance-based bonuses.

Qualifications

• Minimum of 3–5 years experience in NYC real estate administration.
• Familiarity with rent stabilization, rent control, and NYC rental guidelines.
• Strong attention to detail and ability to manage documents.

Responsibilities

• Enter and maintain lease records in Yardi and On-Site.
• Set up tenant billing and manage lease documentation.
• Perform internal audits to ensure data accuracy.

Skills

Strong data entry skills

Document management skills

Knowledge of NYC rent regulation

Experience in Yardi

Experience using On-Site

Proficiency in Microsoft Office

Organizational skills

Written communication skills

Tools

Yardi

On-Site

Airtable

Job description

Canvas Property Group is seeking a detail-oriented Lease Administrator to support internal leasing operations and lease retention administration for a New York City residential portfolio. This role reports to the Director of Revenue while also supporting the Revenue Manager and is primarily focused on internal lease processing, data entry, document management, and compliance recordkeeping.

The Lease Administrator’s main responsibilities include ensuring lease data is accurately entered, maintained, and tracked across internal systems for both rent-regulated and free-market units. The role supports Leasing, Property Management, and Revenue teams through consistent execution and documentation.

Canvas is growing firm that manages 2,000+ apartments, many of which fall under rent regulation and tax-incentive programs requiring precise record keeping.

This is a w2 salary position with benefits and bonus tied to success of the firm and leases executed.

• Job Type: Full-Time (Monday–Friday)
• Reports To: Director(s) of Revenue
• Employment Type: Full-Time

Primary Responsibilities

• Enter, process and maintain both vacancy and renewal lease records, sublets, lease riders, lease terminations and regulatory data in Yardi, On-Site and Airtable.
• Setting up tenant billing and ledger adjustments for both vacancies and existing tenants.
• Maintain organized digital files of executed leases, riders, regulatory notices, and supporting documentation.
• Assist as needed in tracking lease renewal status.
• Perform internal review audits to ensure lease data matches approved terms and regulatory requirements.
• Coordinate internally with Leasing, Revenue, and Property Management teams to maintain the leasing life cycle.
• Monitor deadlines and follow internal checklists to ensure timely completion of lease administration.
• Provide administrative support for ad hoc projects related to new buildings, portfolio changes, or system implementations.

Qualifications

• Minimum of 3–5 years of experience in NYC real estate administration, lease processing, or property operations.
• Must have knowledge of NYC rent regulation (Rent Stabilized, Rent Controlled, DHCR, Rental Guidelines Board)
• Must have experience in Yardi.
• Must have experience using On-Site.
• Strong data entry and document management skills with exceptional attention to detail.
• Comfortable performing repetitive, process-driven work with consistency and accuracy.
• Highly organized and possessing a strong awareness of deadlines.
• Able to follow established procedures and checklists.
• Strong written communication skills for internal correspondence.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work efficiently in a fast-paced, high-volume environment.

Compensation

(W2 Base salary + Performance-based bonus)