Lease Administration & Data Specialist

the corporation of the town of lincoln; Arlington (VA); On-site; USD 85,000 - 95,000; Full time

Job summary

Lincoln Property Company in Arlington, VA is seeking a Lease Administrator to support the Lease Administration team under close supervision, handling routine tasks and interfacing with property managers, clients and vendors.

Responsibilities include preparing lease abstracts, transferring data to databases, updating records, generating reports, and maintaining lease files; strong communication and attention to detail are essential.

Qualifications

• High School Diploma or GED required.
• Associates degree or higher preferred.
• At least 2 years of experience in database administration or equivalent CRE experience.
• Property Management or Real Estate Accounting experience preferred.
• Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
• Excellent attention to detail including the ability to proofread documents for completion and accuracy.
• Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.
• Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).
• Ability to operate database system.
• Ability to learn new specialty lease administration software.
• Strong interpersonal and problem solving skills.
• Understanding of lease administration process.
• Strong comprehension of mathematical concepts.

Responsibilities

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data from paper/electronic formats into database systems
• Update existing data
• Retrieve data from the database or electronic files as requested
• Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager.
• Perform general administrative duties including:
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements.
• Create and maintain database of all properties in portfolio.

Skills

Communication

Attention to detail

Reading lease documents

Math skills

Problem solving

Interpersonal skills

Education

High School Diploma

Associates degree

Tools

VISUAL LEASE

YARDI

MRI

Job description

Lincoln Property Company in Arlington, VA is seeking a Lease Administrator to support the Lease Administration team under close supervision, handling routine tasks and interfacing with property managers, clients and vendors.

Responsibilities include preparing lease abstracts, transferring data to databases, updating records, generating reports, and maintaining lease files; strong communication and attention to detail are essential.