Learning Project Coordinator

Inizio Engage XD; Philadelphia (Philadelphia County); Ibrido; USD 45.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Great compensation

23 days annual leave

Private Medical Plan

Life Insurance

Group Income Protection

Descrizione del lavoro

Inizio Engage XD is seeking a Learning Project Coordinator to help deliver our learning and capability programs for pharmaceutical and biotech clients. You will work with subject matter experts, manage client relationships, and ensure high-quality delivery that drives real behaviour change and performance improvement.

You will report to the Learning Delivery Manager. The role combines program planning, client liaison, and financial oversight within a hybrid remote/in-office setup in the United

Competenze

• 1+ years of experience in a similar project coordination role, preferably within healthcare communications.
• Experience tracking milestones and costs to ensure profitability and highlighting budget challenges.
• Demonstrate client management skills and ability to work across deadlines on multiple projects.
• Bachelor's degree (or equivalent educational level).
• Interest in the pharmaceutical industry and passion for learning, capability development and diverse approaches to program design.

Mansioni

• Program Delivery & Project Planning: Oversee end-to-end project lifecycle and coordinate across teams and partners.
• Client Management: Build client relationships and deliver high-quality service throughout the project lifecycle.
• Business & Financial Knowledge: Support budget creation, financial tracking, and reporting; manage invoices, POs, and reconciliations; assist with SOWs and tracking.
• Lead small learning projects and support project setup, meeting scheduling, agendas, minutes, and action tracking.

Conoscenze

Project coordination

Formazione

Bachelor's degree

Descrizione del lavoro

We're looking for a Learning Project Coordinator to help deliver our learning and capability programs for our pharmaceutical and biotech clients. This is not an IT project role-it's about bringing learning experiences to life, working with subject matter experts, and ensuring high-quality delivery of capability programmes that drive real behaviour change.

You will be in daily contact with clients and colleagues, providing exceptional service, thinking one step ahead and becoming an important member of the team.

Nazaré is our leading Learning & Capability brand (Part of Inizio Engage XD). We design and deliver impactful training experiences that drive real behaviour change and performance improvement for pharmaceutical and biotech organisations.

You will report into the Learning Delivery Manager.

What will you do …

Program Delivery & Project Planning

• Support end-to-end project lifecycle, ensuring understanding across teams and partners
• Track milestones, maintain centralized documentation, and provide regular updates
• Coordinate and support project setup to meet internal and client expectations
• Schedule and support meetings with agendas, minutes, and action tracking
• Lead small learning projects

Client Management

• Be your client liaison for delegated activities
• Build client relationships and deliver high-quality service throughout the project lifecycle.

Business & Financial Knowledge

• Support budget creation, financial tracking, and reporting to ensure cost alignment
• Manage invoices, POs, and reconciliations following company processes.
• Help with Statements of Work (SOWs) and freelancer/client tracking.
• Communicate project goals and status to internal partners.
• Share insights and celebrate team successes.

What you'll need to have ...

• 1+ years of experience in a similar Project Coordination role, ideally gained within a healthcare communications agency
• Demonstrate an understanding of tracking and monitoring projects milestones and costs to ensure profitability and highlighting budget challenges
• Demonstrate client management skills
• Experience working within deadlines across multiple projects
• Possess the ability to multitask and test yourself outside of your 'comfort zone'
• Have a desire to learn and be a part of team success
• Have a Bachelor's degree (or equivalent educational level)
• Have an interest in the pharmaceutical industry, and a passion for learning, capability development and diverse approaches to program and solution development

Just a few of our benefits...

• Great compensation package
• 23 days' annual leave plus public holidays, company closure over Christmas and personal days
• Private Medical Plan
• Life Insurance
• Group Income Protection

A bit about us ….

Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live and virtual experiences, film, digital, and immersive content.

Our family of brands is made up of: Emota, Forty1 and Nazarѐ.

We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing and we will ask you how your personal values align to our values

#LIML

This is a hybrid remote/in-office role.

Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded in an anonymized format and maintained in a confidential file separate from personnel records.

As set forth in Inizio's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.