Leadership Programs Coordinator: Events & Vendor Mgmt

Tokio Marine North America Services; Jersey City (NJ); On-site; USD 67,000 - 83,000; Full time

Job summary

Tokio Marine North America Services seeks an experienced events professional to support leadership development programs, planning multi-day events for 50–100 participants and 10–15 virtual trainings across North America. You will manage content, vendor contracts, logistics, and participant communications, and oversee program evaluation to drive continuous improvement.

Additionally, provide design and branding support for materials, coordinate onsite logistics, and ensure on-time execution and

Qualifications

• 2–4 years in event planning or conference management with logistics booking.
• 2–4 years vendor management/relations and contract knowledge.
• HR or training experience is a plus.
• Strong project management and MS Office/PowerPoint skills.
• Ability to administer a social networking site for participants.

Responsibilities

• Manage content for the leadership program, including presentations, participant materials, and rosters.
• Coordinate event logistics: hotels, transportation, catering, signage, IT, and venues.
• Develop participant communications and packets, name tags, and gift items.
• Administer mentorship program and oversee program evaluation and continuous improvement.
• Negotiate contracts with vendors, manage invoices, and provide onsite event support.
• Ensure standards and requirements are maintained across events.

Skills

Event planning

Vendor management

Project management

PowerPoint

Time management

Attention to detail

Problem solving

Self-management

Customer service

Social networking site administration

Tools

Microsoft Office

Job description

Tokio Marine North America Services seeks an experienced events professional to support leadership development programs, planning multi-day events for 50–100 participants and 10–15 virtual trainings across North America. You will manage content, vendor contracts, logistics, and participant communications, and oversee program evaluation to drive continuous improvement.

Additionally, provide design and branding support for materials, coordinate onsite logistics, and ensure on-time execution and