Lead Scheduler

tamus; Houston (TX); On-site; USD 90,000 - 110,000; Full time

Job summary

Texas A&M Engineering's Space Institute in Houston seeks a Lead Scheduler to manage complex scheduling operations, space utilization, and stakeholder coordination for multi-tenant facilities.

The Project Manager III will serve as the central contact for scheduling, oversee high-demand spaces such as auditorium and Moon/Mars environments, supervise scheduling staff, and align scheduling with Institute priorities while ensuring policy compliance and accurate records.

Qualifications

• Bachelor's degree in related field OR equivalent combination of education and experience.
• Seven years of related experience.

Responsibilities

• Defines scheduling priorities, workflows, and policies to support efficient and equitable use of Institute facilities.
• Manages scheduling portfolios across multiple spaces within the facility, aligning with Institute priorities and operational needs.
• Coordinates and leads scheduling discussions with staff, tenants, faculty, and external partners.
• Oversees booking and utilization of high-demand spaces, including auditorium, Moon/Mars environments, and conference areas.
• Resolves complex scheduling conflicts requiring judgment, prioritization, and negotiation.
• Establishes and enforces scheduling standards, service expectations, and facility usage policies.
• Ensures consistency, accuracy, and reliability of scheduling processes and systems.

Skills

Scheduling operations

Stakeholder coordination

Leadership

Education

Bachelor's degree in related field

Job description

Job Title

Lead Scheduler

Agency

Texas A&M Engineering

Department

Space Institute

Proposed Minimum Salary

Commensurate

Job Location

Houston, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Purpose:

The Project Manager III (Lead Scheduler) manages and oversees complex scheduling operations, space utilization, and stakeholder coordination for the Texas A&M University Space Institute in Houston. This position serves as the central point of contact for all facility scheduling activities, ensuring efficient, equitable, and strategic use of Institute resources across internal and external stakeholders.

The Lead Scheduler is responsible for managing competing priorities, resolving scheduling conflicts, and coordinating high-demand spaces including the auditorium, Moon and Mars simulation environments, conference rooms, and other shared facilities. This role supervises scheduling staff and supports tenant engagement, facility tours, and external rentals within a dynamic, multi-tenant environment.

Responsibilities:

60% Scheduling Operations

• Defines scheduling priorities, workflows, and policies to support efficient and equitable use of Institute facilities
• Manages scheduling portfolios across multiple spaces within the facility, aligning with Institute priorities and operational needs
• Coordinates and leads scheduling discussions with staff, tenants, faculty, and external partners
• Oversees booking and utilization of high-demand spaces, including auditorium, Moon/Mars environments, and conference areas
• Resolves complex scheduling conflicts requiring judgment, prioritization, and negotiation
• Establishes and enforces scheduling standards, service expectations, and facility usage policies
• Ensures consistency, accuracy, and reliability of scheduling processes and systems
• Ensures compliance with university policies and facility usage guidelines
• Maintains accurate scheduling records, calendars, and documentation
• Documents procedures and best practices for scheduling operations

20% Stakeholder Coordination

• Serves as the primary point of contact for tenants and stakeholders regarding scheduling and facility use
• Facilitates coordination across faculty, staff, tenants, and external partners
• Coordinates scheduling needs for tours, events, and Institute programs
• Supports engagement with external organizations seeking to use Institute facilities
• Communicates scheduling policies, updates, and expectations clearly

20% Leadership

• Supervises and directs scheduling staff, including one or two schedulers
• Establishes daily scheduling priorities and delegates work to ensure timely service delivery
• Serves as the central coordination point for all Institute space scheduling
• Leads real-time problem solving and deconfliction of competing priorities
• Coordinates external rentals of the auditorium and other spaces, including scheduling and logistics
• Supports planning and execution of facility tours, conferences, and events
• Collaborates with Facility Manager and Assistant Director to align scheduling with operational capacity
• Continuously improves scheduling workflows, processes, and stakeholder experience

What We Need:

• Bachelor's degree in related field. An equivalent combination of education and experience may be considered.
• Seven years of related experience.

What is Helpful:

• Experience managing complex scheduling in multi-use or high-demand environments
• Experience in higher education, research facilities, or multi-tenant operations
• Supervisory experience
• Experience working with external clients,