Lead Scheduler

Texas A&M University; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Sick leave

Tuition assistance

LinkedIn Learning

Wellness programs

Job summary

Texas A&M University Space Institute in Houston is seeking a Lead Scheduler to manage complex scheduling operations and coordinate stakeholders for high-demand spaces, including auditoriums and simulations. You will supervise scheduling staff and ensure efficient, equitable use of Institute resources.

The role requires a Bachelor’s degree and seven years of related experience, with strong organizational and interpersonal skills to manage multi-tenant operations and external rentals.

Qualifications

• Bachelor’s degree in related field or equivalent experience.
• Seven years of related experience.
• Experience managing complex scheduling in multi-use environments.

Responsibilities

• Defines scheduling priorities, workflows, and policies for institute facilities.
• Manages scheduling portfolios across multiple spaces and coordinates with staff, tenants, and external partners.
• Oversees booking of high-demand spaces like auditorium and conference areas.
• Resolves complex scheduling conflicts and enforces scheduling standards.
• Maintains scheduling records and documents procedures and best practices.
• Coordinates scheduling needs for tours, events, and external rentals.

Skills

Scheduling operations

Stakeholder coordination

Leadership

Communication

Education

Bachelor's degree in related field

Job description

Job TitleLead Scheduler Agency Texas A&M Engineering Department Space Institute Proposed Minimum SalaryCommensurate Job LocationHouston, Texas Job TypeStaff Job Description

Why work for Texas A&M Engineering?

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description Purpose:

The Project Manager III (Lead Scheduler) manages and oversees complex scheduling operations, space utilization, and stakeholder coordination for the Texas A&M University Space Institute in Houston. This position serves as the central point of contact for all facility scheduling activities, ensuring efficient, equitable, and strategic use of Institute resources across internal and external stakeholders. The Lead Scheduler is responsible for managing competing priorities, resolving scheduling conflicts, and coordinating high-demand spaces including the auditorium, Moon and Mars simulation environments, conference rooms, and other shared facilities. This role supervises scheduling staff and supports tenant engagement, facility tours, and external rentals within a dynamic, multi-tenant environment.

Responsibilities:

• 60% Scheduling Operations
  • Defines scheduling priorities, workflows, and policies to support efficient and equitable use of Institute facilities
  • Manages scheduling portfolios across multiple spaces within the facility, aligning with Institute priorities and operational needs
  • Coordinates and leads scheduling discussions with staff, tenants, faculty, and external partners
  • Oversees booking and utilization of high-demand spaces, including auditorium, Moon/Mars environments, and conference areas
  • Resolves complex scheduling conflicts requiring judgment, prioritization, and negotiation
  • Establishes and enforces scheduling standards, service expectations, and facility usage policies
  • Ensures consistency, accuracy, and reliability of scheduling processes and systems
  • Ensures compliance with university policies and facility usage guidelines
  • Maintains accurate scheduling records, calendars, and documentation
  • Documents procedures and best practices for scheduling operations
• 20% Stakeholder Coordination
  • Serves as the primary point of contact for tenants and stakeholders regarding scheduling and facility use
  • Facilitates coordination across faculty, staff, tenants, and external partners
  • Coordinates scheduling needs for tours, events, and Institute programs
  • Supports engagement with external organizations seeking to use Institute facilities
  • Communicates scheduling policies, updates, and expectations clearly
• 20% Leadership
  • Supervises and directs scheduling staff, including one or two schedulers
  • Establishes daily scheduling priorities and delegates work to ensure timely service delivery
  • Serves as the central coordination point for all Institute space scheduling
  • Leads real-time problem solving and deconfliction of competing priorities
  • Coordinates external rentals of the auditorium and other spaces, including scheduling and logistics
  • Supports planning and execution of facility tours, conferences, and events
  • Collaborates with Facility Manager and Assistant Director to align scheduling with operational capacity
  • Continuously improves scheduling workflows, processes, and stakeholder experience

What We Need:

• Bachelor’s degree in related field.
• An equivalent combination of education and experience may be considered.
• Seven years of related experience.

What is Helpful:

• Experience managing complex scheduling in multi-use or high-demand environments
• Experience in higher education, research facilities, or multi-tenant operations
• Supervisory experience
• Experience working with external clients, partners, or tenants
• Strong problem-solving and organizational skills

Knowledge, Skills, and Abilities:

• Ability to manage multiple competing priorities and resolve conflicts effectively
• Strong interpersonal and communication skills
• Ability to collaborate across diverse stakeholder groups
• Strong organizational, planning, and coordination abilities
• Ability to exercise sound judgment in complex operational situations

Work Location:

Houston, TX.

About The Texas A&M Space Institute:

The Texas A&M University Space Institute will advance commercial, government, military, and academic research and development partnerships in support of national and international space endeavors. With a $200 million investment from the State of Texas, a 400,000 square foot facility is under construction at NASA-Johnson Space Center's Exploration Park. This unique facility, featuring the world's largest indoor climate-controlled landscapes to emulate surface operations on the moon and Mars, is expected to open in the fall of 2026 and will support space system research, testing, training, and workforce development initiatives.

Benefits:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application: Resume/CV

Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.

Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering. Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions. Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer:

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.