Lead Recruiting Coordinator - Executive Scheduling & Ops

jobr.pro; Long Beach (CA); On-site; USD 82,000 - 116,400; Full time

Benefits offered by this job

Equity

Medical, dental, vision

Paid time off

Parental leave

401(k)

Meal perks

Job summary

Vast is seeking a Lead Recruiting Coordinator to join onsite at our Long Beach, CA location. The role reports to the Senior Manager, Talent Operations and will set the standard for executive scheduling and coordination.

This exempt, full-time position collaborates with recruiters, hiring leaders, and executive assistants to manage interviews, protect candidate confidentiality, and build scalable processes as we grow. Competitive benefits and equity are offered.

Qualifications

• 5+ years in recruiting coordination or a comparable role, including time supporting senior or executive-level scheduling.
• Hands-on experience with an applicant tracking system, with Greenhouse preferred.
• Strong project management, written, and verbal communication skills.
• Experience standing up or significantly overhauling recruiting processes or systems from the ground up.

Responsibilities

• Serve as the point person for executive and senior leadership scheduling, manage complex panels, and onsite interviews with accuracy.
• Control access to sensitive candidate information during communications and within our tools; protect confidentiality at every touchpoint.
• Coordinate interviews with recruiters, hiring leaders, and executive assistants; clear roadblocks and optimize the interviewing experience.
• Build and maintain reporting on coordination KPIs, including scheduling speed and interview volume.
• Develop coordination playbooks and process documentation; keep them current as we scale.
• Find friction points and propose practical solutions to improve coordination efficiency.
• Set and model coordination standards and guide other coordinators.

Skills

Executive scheduling

Recruiting coordination

Project management

Communication skills

Tools

Greenhouse

Job description

Vast is seeking a Lead Recruiting Coordinator to join onsite at our Long Beach, CA location. The role reports to the Senior Manager, Talent Operations and will set the standard for executive scheduling and coordination.

This exempt, full-time position collaborates with recruiters, hiring leaders, and executive assistants to manage interviews, protect candidate confidentiality, and build scalable processes as we grow. Competitive benefits and equity are offered.