Lead Proposal Coordinator

Emmons & Olivier Resources, Inc. (EOR); Minneapolis (MN); Hybrid; USD 62,000 - 75,000; Full time

Benefits offered by this job

Medical and dental plans

HSA with employer contribution

Employer paid short-term and long-term

Disability insurance

Life insurance and AD&D

Employee Assistance Programs (EAP)

Paid time off (vacation, sick, fixed/浮

401k plan with employer contribution

Education and Professional Development

Job summary

Emmons & Olivier Resources, Inc. (EOR) in the Twin Cities area is seeking a Lead Proposal Coordinator to join our Saint Paul, MN or Madison, WI offices.

You will guide the proposal process from intake through final production, ensuring branding and messaging align with client requirements. The ideal candidate has strong writing and editing skills, experience with InDesign and MS Office, and a proven ability to manage multiple deadlines in a collaborative marketing environment.

Qualifications

• Excellent writing, proofreading, and editing skills.
• Adobe InDesign expertise.

Responsibilities

• Review opportunities and coordinate “go, no-go” process.
• Lead the coordination, preparation, and proposal production process.
• Develop compelling visual design to communicate and educate clients, the public and other stakeholders about EOR capabilities.
• Provide review and quality control of proposals: edits proposal content for readability, consistency, clarity, and compliance with client requirements.

Skills

Writing

Editing

Brand guidelines

Proofreading

Attention to detail

Team collaboration

Microsoft Office

Education

Associate’s degree in marketing, business development, or a similar field

Bachelor’s degree in marketing, business development, or a similar field

Tools

Adobe InDesign

Job description

Emmons & Olivier Resources, Inc. (EOR) is looking to add a Lead Proposal Coordinator to our Saint Paul, Minnesota or Madison, Wisconsin office. EOR is a collaborative group of environmental and design professionals passionate about protecting our waters, restoring healthy ecosystems, and enhancing each community's unique sense of place.

We are an employee-owned, multi-disciplinary water resource-based firm that specializes in:

• sustainable site design, civil engineering, and landscape architecture
• environmental compliance, biological surveying, and restoration
• water-resources engineering, watershed planning, and modeling

Description

A person that has a passion for writing, editing, and formatting professional marketing documents and the ability to manage and maintain data-related marketing support systems. Typical weeks can be challenging with multiple deadlines and responsibilities. If you enjoy collaborating with diverse teams to produce well-written, visually captivating brand-specific marketing collateral, then we would love to hear from you!

Primary Responsibilities

• Review opportunities and coordinate “go, no-go” process
• Work directly with marketing leadership to vet opportunities and manage the proposal calendar/schedule.
• Lead the coordination, preparation, and proposal production process
• Ensure utilization of EOR’s branding standards throughout the proposal process and related marketing collateral
• Develop compelling visual design to communicate and educate clients, the public and other stakeholders about EOR capabilities
• Provide review and quality control of proposals: edits proposal content for readability, consistency, clarity, and compliance with client requirements (using EOR branding guidelines)
• Interpret and distill highly technical information for mainstream audiences

Required Qualifications

• Associate’s degree in marketing, business development, or a similar field with 3+ years of proposal coordinator experience OR a Bachelor’s degree in marketing, business development, or a similar field with 1+ years of proposal coordinator experience
• Excellent writing, proofreading, and editing skills
• Adobe InDesign expertise
• Proficiency with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook)
• Self-motivation and ability to thrive under pressure, while fostering a positive culture
• An eye for detail and the ability to follow EOR’s brand guidelines, while also being able to apply the same aesthetic-approach when customization or unique situations arise.

Preferred Qualifications

• Direct experience in the A&E consulting industry
• Graphic design experience and/or credentials
• English and/or technical writing experience and/or credentials
• Science/Engineering and/or Business/Communications background

Location:

Madison, WI or Saint Paul, MN with an opportunity for a hybrid work schedule

Job Status:

Full Time or Part Time candidates will be considered

EOR is an Equal Opportunity/Affirmative Action employer. EOR is committed to providing equal employment opportunity to all applications and employees regardless of their race, creed, color, religion, gender, age, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, transgender status, or any other characteristic protected by federal, state, or local law.

Base compensation is determined by factors such as market data, education and/or applicable experience, training, skills, and geographic location where work is performed. The salary for this position is expected to range between $62,000-$75,000. Additionally, there is the potential for an end-of-year bonus based upon company profitability.

Regular full-time employees will have access to:

• Medical and dental plans
• HSA with employer contribution
• Employer paid short-term and long-term disability
• Employer paid life insurance and AD&D insurance
• Employee Assistance Programs (EAD)
• Paid time off (vacation, sick, fixed holidays, floating holidays, volunteer)
• 401k plan with employer contribution
• Education and Professional Development support

Water, Ecology, & Community form the three pillars of EOR’s practice, reflecting the interconnected nature of environmental challenges and encompasses our multi-disciplinary approach in addressing our mission to care for the Earth and all its inhabitants.