Proposal Coordinator (AEC)

Environmentalscienceassociates; Seattle (WA); Hybrid; USD 38,572 - 46,838; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) plan with company match

Paid vacation, sick leave and holidays

Tuition reimbursement

Professional development bonuses

Job summary

Environmental Science Associates (ESA) is seeking a Proposal Coordinator for our Northwest Marketing Team with a minimum of 2 years in the A/E industry. This role involves supporting proposal development, coordinating marketing leads, and participating in business development efforts.

Remote work is possible but candidates must be prepared to be in office at least three days a week. ESA offers a collaborative team environment, competitive salary, and comprehensive benefits including health, dental, and 401(k).

Qualifications

• 2+ years of experience in the A/E/C industry in Washington and/or Oregon.
• Ability to manage multiple proposals and meet tight deadlines.
• Strong MS Office Suite and knowledge of Adobe Suite.

Responsibilities

• Support the Northwest Region's annual acquisition goals by creating and coordinating proposals.
• Assist with managing marketing leads and client management processes.
• Participate in marketing and business development meetings.

Skills

Proposal development

Attention to detail

Collaboration

Communication skills

MS Office Suite

Adobe Suite

Education

Bachelor’s or Associate’s degree in Marketing, Journalism, Communications, English, or a related field

Job description

Environmental Science Associates (ESA) is a 100% employee‑owned environmental consulting firm. We plan, design, permit, mitigate, and restore for projects across our communities, infrastructure systems, open spaces, and wildlands. We are 50 years strong in 21 offices across California, the Pacific Northwest, and the southeastern United States.

ESA seeks a Proposal Coordinator to join our Northwest Marketing Team. We are looking for a dynamic individual with two or more years of relevant experience in the development and coordination of deliverables to requests for proposals/qualifications (RFP/RFQ) in the Architecture and Engineering (A/E) market. Successful candidates will demonstrate the initiative, skill, and personal commitment to manage multiple proposals concurrently; the ability to produce accurate, compliant, and creative proposals; and the flexibility and commitment to meet quick turnaround client deadlines.

The selected candidate shall be at one of our Northwest offices (Seattle, WA or Portland, OR).

Who You Are

• A Proposal Coordinator with a minimum of 2 years of experience in the A/E/C industry in Washington and/or Oregon who is seeking an opportunity to learn and share innovative ideas. You are able to work collaboratively with department members and internal clients to identify, research, and evaluate marketing opportunities.
• You can complete day‑to‑day tasks in a fast‑paced environment and maintain a commitment to high‑quality deliverables. You are proactive and detail oriented and able to work individually and as part of a team.
• You thrive in a collaborative environment and possess exemplary communication skills. You have exceptional writing and oral presentation skills.
• You are an effective collaborator able to collect and coalesce information from various technical teams to produce persuasive proposals, compelling content, and marketing collateral for clients, agency staff, teaming partners, and other interested parties.
• You hold a Bachelor’s or Associate’s degree in Marketing, Journalism, Communications, English or a related field. Additional years of experience will be considered in lieu of degree.
• You thrive in an office and remotely and are prepared to be in the office at least three days a week.
• You have strong MS Office Suite skills, and are knowledgeable in Adobe Suite (InDesign, Illustrator).
• You are looking for the opportunity to work with a team of planners, scientists and engineers, biologists, archaeologists, and designers who share your passion for sustainability and nature.

What You Will Do for ESA

• Support the Northwest Region to meet and exceed our annual acquisition goals by assisting in the creation and coordination of multi‑discipline proposals as specified in ESA’s Strategic, Market, and Regional Business Plans in collaboration with technical teams.
• Thrive in a fast‑paced, challenging environment and be able to manage multiple responsibilities and deadlines, while working on a team or independently.
• Help streamline and monitor the client management process. Receive, review, and distribute marketing leads for pursuit.
• Assist with data collection and records management for proposal, project, personnel, clients, and teaming partner information using CRM software; generate reports as needed. Maintain internal qualifications and resume library.
• Assist with prime and sub‑consultants for pursuits and participate in and coordinate short‑list interview preparation.
• Participate in regular marketing and business development meetings. Support opportunity tracking and identify strategic cross‑discipline and/or cross‑regional marketing opportunities. Assist with strategic marketing programs and plans of action including conference and event participation.

What ESA Will Do for You

Joining ESA means becoming part of a close‑knit team of environmental professionals for whom every day involves career growth, learning, creativity, fun, and the satisfaction of knowing that you have contributed to outstanding iconic projects, improved environmental stewardship, and advanced a more sustainable and resilient future for our communities and wild places.

At ESA, we provide medical, dental & vision insurance (paid at 70% for you and your family), a 401(k) plan with company match, paid vacation, sick leave and holidays to name a few.

We offer opportunities for continued growth, development, and recognition. Whether you want to further your technical expertise, sharpen your business acumen, or help lead the next generation of employee‑owners, we support you in reaching your career goals. Programs we offer include tuition reimbursement, professional development bonuses, and attendance at conferences.

What’s Special About Our Northwest Marketing Team

The Northwest Marketing team encourages humor and a collaborative spirit in all that it does. Though independently leading tasks, we work as a team to support the region. Outside of day‑to‑day coordination, we host regular gatherings, virtually and in person, refine best management practices, host industry training, and connect as a team.

Pay Transparency

$28–$34 USD

Who We Are

We are a 100% employee‑owned environmental consulting firm that values diversity and inclusion and celebrates the differences that make each of us unique. Our culture is built on mutual respect, recognizing that our variety of backgrounds, experiences, and perspectives leads to better solutions.

Health & Safety

In accordance with ESA’s duty and responsibility to provide and maintain a safe workplace that is free of known hazards and to minimize exposure to potential hazards, any employee who works from an ESA office or conducts any other in‑person ESA work‑related activity is required to submit proof of vaccination status or have received an approved exemption and accommodation in states where this applies.

Accommodation

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability—or unable—to use—the online application system, you may contact our Human Resources Department via email [e-mail] for assistance.

ESA is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. (EOEM/V/F/D)