Administrative Project Coordinator (Construction Management)

hdr; Irvine (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

HDR seeks an Administrative Project Coordinator to organize project documents, manage files, and monitor insurance requirements. You will work with Project Managers and teams to support cost estimates, invoices, and project governance.

The role emphasizes compliance with QA guidelines, strong communication, and organizational excellence in a collaborative, employee-owned culture.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist and help coordinate meetings and presentations
• Schedule and moderate project reviews
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project invoices and expense reports as needed
• Establish workshare agreements
• Develop and issue sub agreements
• Support management with coordination of cost estimating
• Job Hazard Analysis (JHA) reporting
• Assisting with change management
• Ensure accuracy and monitor workflows within Construction Management Information System (CMIS)
• Perform other duties as needed

Skills

Good communication

Organizational skills

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: https://www.hdrinc.com/our-story
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We believe water is more than a resource, it's a shared responsibility. As part of our Water Business Group, you'll help shape how communities manage water for generations to come. From delivering safe drinking water and treating wastewater responsibly to developing sustainable water supplies and protecting lives and property through flood control, your work will directly support public health, environmental sustainability, and infrastructure resilience. We bring together experts across disciplines to solve complex challenges with bold thinking and technical excellence. Whether you're modernizing aging systems or pioneering innovative approaches, your contributions will make a meaningful difference in people’s lives. This isn't just a job, it's a chance to lead change, drive progress, and leave a lasting legacy.

Administrative Project Coordinator

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist and help coordinate meetings and presentations
• Schedule and moderate project reviews
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project invoices and expense reports as needed
• Establish workshare agreements
• Develop and issue sub agreements
• Support management with coordination of cost estimating
• Job Hazard Analysis (JHA) reporting
• Assisting with change management
• Ensure accuracy and monitor workflows within Construction Management Information System (CMIS)
• Perform other duties as needed

This position typically requires successfully passing drug-screening procedures prior to being hired; thereafter subject to random and cause drug and alcohol testing

Preferred Qualifications

• Good communication and organizational skills

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.