Lead Office Assistant

Health & Human Services; United States; Presencial; USD 39 000 - 69 000; Tempo integral

Resumo da oferta

The North Carolina Department of Health and Human Services (DHHS) invites applications for an Administrative Specialist I (Lead Office Assistant) in the Chapel Hill Unit. This role provides high‑level administrative support to the unit’s managerial and professional staff and oversees clerical operations.

Responsibilities include coordinating with the Unit Manager, supervising clerical staff, maintaining personnel records, generating monthly reports, and ensuring supplies and equipment are well

Qualificações

• High school diploma or GED and two years of related administrative experience.
• Equivalent combination of education and related experience accepted.

Responsabilidades

• Support for Unit Manager and Counselors in Charge.
• Supervise clerical staff within the unit and oversee office operations.
• Perform clerical duties including maintaining and processing personnel records.
• Compile and process monthly reports.
• Train new staff.
• Provide maintenance and order supplies for all office equipment and general work supplies.
• Maintain and manage property, contracts, and workspace mail distribution; oversee related tasks.

Conhecimentos

Teamwork

Office support

Public interaction

Formação académica

High School Diploma or GED

Descrição da oferta de emprego

Agency Dept of Health and Human Services Division EMPLOY , INDEP FOR PEOPLE W/DISAB - EIPD Job Classification Title Administrative Specialist I (S) Position Number 60054600 Grade NC08

About Us The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work This Administrative Specialist I (Lead Office Assistant) position is housed in the Chapel Hill Unit office. The primary purpose of this position is to provide administrative support to managerial, supervisory, professional, and para‑professional staff located within the unit and sub‑offices. The major duties include support for unit manager and supervision of clerical staff within the unit.

Job Responsibilities

• Support for Unit Manager and 3 Counselors in Charge


• Supervision of clerical staff within the unit and provide general oversight of all office operations.


• Perform clerical duties which include, but not limited to maintaining and processing records for all personnel.


• Compile and process monthly reports


• Train new staff


• Provide maintenance and order supplies for all office equipment and general work supplies.


• Maintain and manage property, contracts, and agreements related to workspace, and mail distribution.


• Provide general oversight of bill processing for caseloads in the unit in collaboration with other support staff.

Knowledge Skills and Abilities / Management Preferences

Salary Range: $39,244.00-$68,679.00 Recruitment Range: $39,244.00-$49,000.00 Position is funded in part through federal funds.

Posting closes at 11:59 p.m. the night before the end date

Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement. The following Management Preferences are not required, but applicants that possess these skills are preferred.

• Knowledge or experience working with a team


• Demonstrated experience performing routine office support functions


• Demonstrated experience working with the public

About Division of Employment and Independence for People with Disabilities (EIPD)

The DHHS Division of Employment and Independence for People with Disabilities (EIPD) promotes employment and independence for people with disabilities through customer partnership and community leadership. EIPD helps people with disabilities achieve their goals for competitive employment and more independent living in communities statewide. To learn more about EIPD: https://youtu.be/4QUy2w9B6AU.

Compensation and Benefits

• The State of North Carolina offers excellent comprehensive benefits.


• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).


• Employees also receive paid vacation, sick, and community service leave.


• In addition, paid parental leave is available to eligible employees.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor’s Executive Order 303, our agency supports second‑chance employment for individuals who were previously incarcerated or justice‑involved. We invite all potential applicants to apply for positions for which they may be qualified.

Eligibility and Background Check

Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

State Application Resources / Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.