Lead Office Assistant

Health & Human Services; Winston-Salem (NC); Presencial; USD 39 000 - 69 000; Tempo integral

Resumo da oferta

The North Carolina Department of Health and Human Services (DHHS) in Winston-Salem seeks an Administrative Specialist I (Lead Office Assistant) to support the unit manager and supervise clerical staff. The role involves managing records for personnel, producing monthly reports, and coordinating office operations with other staff.

Salary ranges from $39,244 to $68,679 and offers federal fund considerations. The position emphasizes teamwork, office procedures, and public interaction within the

Qualificações

• Knowledge or experience working with a team
• Demonstrated experience performing routine office support functions
• Demonstrated experience working with the public

Responsabilidades

• Support for Unit Manager, Assistant Unit Manager & 2 Counselors in Charge
• Supervision of clerical staff within the unit and provide general oversight of all office operations
• Perform clerical duties which include, but not limited to maintaining and processing records for all personnel
• Compile and process monthly reports
• Train new staff
• Provide maintenance and order supplies for all office equipment and general work supplies
• Maintain and manage property, contracts, and agreements related to workspace, and mail distribution
• Provide general oversight of bill processing for caseloads in the unit in collaboration with other support staff

Conhecimentos

Knowledge or experience working with a

Demonstrated experience performing

Demonstrated experience working with

Formação académica

High school diploma or GED

Descrição da oferta de emprego

Agency Information

Agency Dept of Health and Human Services Division EMPLOY , INDEP FOR PEOPLE W/DISAB - EIPD Job Classification Title Administrative Specialist I (S) Position Number 60054748 Grade NC08

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

This Administrative Specialist I (Lead Office Assistant) position is housed in the Winston Salem Unit office. The primary purpose of this position is to provide administrative support to managerial, supervisory, professional, and para-professional staff located within the unit and sub-offices. The major duties include support for unit manager and supervision of clerical staff within the unit.

Job Responsibilities

• Support for Unit Manager, Assistant Unit Manager & 2 Counselors in Charge
• Supervision of clerical staff within the unit and provide general oversight of all office operations
• Perform clerical duties which include, but not limited to maintaining and processing records for all personnel
• Compile and process monthly reports
• Train new staff
• Provide maintenance and order supplies for all office equipment and general work supplies
• Maintain and manage property, contracts, and agreements related to workspace, and mail distribution
• Provide general oversight of bill processing for caseloads in the unit in collaboration with other support staff

Salary and Recruitment

Salary Range: $39,244.00-$68,679.00 Recruitment Range: $39,244.00-$49,000.00 Position is funded in part through federal funds. Posting closes at 11:59 p.m. the night before the end date.

Management Preferences

• Knowledge or experience working with a team
• Demonstrated experience performing routine office support functions
• Demonstrated experience working with the public

About Division of Employment and Independence for People with Disabilities (EIPD)

The DHHS Division of Employment and Independence for People with Disabilities (EIPD) promotes employment and independence for people with disabilities through customer partnership and community leadership. EIPD helps people with disabilities achieve their goals for competitive employment and more independent living in communities statewide. To learn more about EIPD: https://youtu.be/4QUy2w9B6AU.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Contact Information (DHHS)

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.

Eligibility and Requirements

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of their DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Additional Information

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!