Lead Office Assistant

nc; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Department of Health and Human Services (DHHS) is seeking an Administrative Specialist I (Lead Office Assistant) for the Chapel Hill Unit. This role provides administrative support to managerial, supervisory, professional, and para-professional staff, with major duties including support for the unit manager and supervision of clerical staff.

Responsibilities include supervising clerical staff, maintaining personnel records, and processing monthly reports while ensuring office

Qualifications

• Minimum education and experience requirements are stated in the vacancy announcement.
• Management Preferences are not required, but preferred: team experience, routine office support, public interaction.

Responsibilities

• Support for Unit Manager and 3 Counselors in Charge
• Supervise clerical staff within the unit and oversee all office operations
• Perform clerical duties including maintaining and processing personnel records
• Compile and process monthly reports
• Train new staff
• Provide maintenance and order supplies for office equipment and general work supplies
• Maintain and manage property, contracts, and workspace-related documents
• Provide oversight of bill processing for caseloads in the unit with other support staff

Job description

Agency

Dept of Health and Human Services Division EMPLOY , INDEP FOR PEOPLE W/DISAB - EIPD

Job Classification Title

Administrative Specialist I (S)

Position Number

60054600

Grade

NC08

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

This Administrative Specialist I (Lead Office Assistant) position is housed in the Chapel Hill Unit office. The primary purpose of this position is to provide administrative support to managerial, supervisory, professional, and para-professional staff located within the unit and sub-offices.

The major duties include support for unit manager and supervision of clerical staff within the unit.

Job Responsibilities

• Support for Unit Manager and 3 Counselors in Charge
• Supervision of clerical staff within the unit and provide general oversight of all office operations.
• Perform clerical duties which include, but not limited to maintaining and processing records for all personnel.
• Compile and process monthly reports
• Train new staff
• Provide maintenance and order supplies for all office equipment and general work supplies.
• Maintain and manage property, contracts, and agreements related to workspace, and mail distribution.
• Provide general oversight of bill processing for caseloads in the unit in collaboration with other support staff.

Knowledge, Skills, and Abilities/Management Preferences

Salary Range: $39,244.00-$68,679.00

Recruitment Range: $39,244.00-$49,000.00

Position is funded in part through federal funds.

Posting closes at 11:59 p.m. the night before the end date

Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.

The following Management Preferences are not required, but applicants that possess these skills are preferred.

• Knowledge or experience working with a team
• Demonstrated experience performing routine office support functions
• Demonstrated experience working with the public

About Division of Employment and Independence for People with Disabilities (EIPD)

The DHHS Division of Employment and Independence for People with Disabilities (EIPD) promotes employment and independence for people with disabilities through customer partnership and community leadership. EIPD helps people with disabilities achieve their goals for competitive employment and more independent living in communities statewide. To learn more about EIPD: https://youtu.be/4QUy2w9B6AU.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/ .

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor's Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.