Lead Mailroom Associate

Spsnorthamerica; Horsham (PA); On-site; USD 33,062 - 34,440; Full time

Benefits offered by this job

Career Growth

Learning & Development

We Recognize Talent

Benefits package

Job summary

SPS is seeking a Lead Mailroom Associate in Horsham, PA to oversee daily mailroom operations, ship/receive items, and provide office services support. You will manage mail, shipments, and front-desk coverage while ensuring secure handling of confidential materials and a smooth client experience.

The role requires strong communication, leadership, and organizational skills, with 2+ years in mailroom or related roles and a willingness to obtain HazMat certification. Monday–Friday work hours apply.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in mailroom, shipping/receiving, office services, or related operations, including at least 1 year in a lead or supervisory role preferred.
• Strong communication, customer service, and organizational skills.
• Excellent time management and ability to manage multiple priorities.
• Proficiency with Microsoft Office and mailroom-related systems and equipment.
• Working knowledge of shipping/receiving procedures, packing methods, and chain-of-custody practices.
• Sound judgment when handling confidential or sensitive materials.
• Ability to work independently while leading daily operations.
• Professional, dependable, and committed to following company policies and procedures.

Responsibilities

• Lead Mail & Shipping Operations: Oversee daily mailroom operations and ensure timely, accurate service delivery; receive, sort, distribute, and process incoming and outgoing mail and packages; coordinate shipments through USPS, UPS, FedEx, and other courier services; track deliveries, maintain shipping records, and respond to mail and package inquiries; notify employees of incoming deliveries and ensure secure handling of confidential materials; maintain a clean, organized, and efficient mailroom environment.
• Shipping Compliance & Equipment: Follow shipping, safety, and chain-of-custody procedures; operate and maintain mailroom equipment, including postage meters, scanners, label printers, copiers, and multifunction devices; monitor office and mailroom supply inventory and coordinate equipment service requests as needed.
• Reception & Workplace Support: Provide reception coverage and assist employees, visitors, and vendors as needed; support hospitality services by restocking pantries, assisting with conference room setups, and supporting office moves; train and support backup personnel while assisting with additional operational needs during downtime.

Skills

Mailroom leadership

Shipping operations

Customer service

Organization

Microsoft Office

Education

High school diploma

Tools

Postage meters

Scanners

Label printers

Copiers

Office systems

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Typical Working Hours: Mondays to Fridays; 8AM - 5PM / 9AM - 6PM (Tentative)

Lead Workplace Operations That Keep Business Moving

If you're an experienced mailroom professional with leadership skills and a passion for delivering exceptional service, this role is for you. As a Lead Mailroom Associate, you'll oversee daily mailroom operations while ensuring efficient mail, shipping, and workplace support services. You'll serve as the primary resource for office services, helping maintain seamless business operations and an outstanding client experience.

Why This Role Matters

Behind every productive workplace is an efficient operation. By leading mailroom services, coordinating shipments, and supporting workplace operations, you'll help ensure employees and clients receive timely, accurate, and professional service every day.

What You'll Do

The responsibilities of the Lead Mailroom Associate include:

• Lead Mail & Shipping Operations: Oversee daily mailroom operations and ensure timely, accurate service delivery; receive, sort, distribute, and process incoming and outgoing mail and packages; coordinate shipments through USPS, UPS, FedEx, and other courier services; track deliveries, maintain shipping records, and respond to mail and package inquiries; notify employees of incoming deliveries and ensure secure handling of confidential materials; maintain a clean, organized, and efficient mailroom environment.
• Shipping Compliance & Equipment: Follow shipping, safety, and chain‑of‑custody procedures; operate and maintain mailroom equipment, including postage meters, scanners, label printers, copiers, and multifunction devices; monitor office and mailroom supply inventory and coordinate equipment service requests as needed.
• Reception & Workplace Support: Provide reception coverage and assist employees, visitors, and vendors as needed; support hospitality services by restocking pantries, assisting with conference room setups, and supporting office moves; train and support backup personnel while assisting with additional operational needs during downtime.

What You Have

• High school diploma or equivalent required.
• 2+ years of experience in mailroom, shipping/receiving, office services, or related operations, including at least 1 year in a lead or supervisory role preferred.
• Strong communication, customer service, and organizational skills.
• Excellent time management and ability to manage multiple priorities.
• Proficiency with Microsoft Office and mailroom‑related systems and equipment.
• Working knowledge of shipping/receiving procedures, packing methods, and chain‑of‑custody practices.
• Sound judgment when handling confidential or sensitive materials.
• Ability to work independently while leading daily operations.
• Professional, dependable, and committed to following company policies and procedures.

Certification Requirement

• Must be willing to obtain an onsite Basic Hazardous Materials (HazMat) Certification for lithium battery package handling. Training and certification are fully provided by SPS/client.

Physical Requirements

• Ability to lift and move packages up to 40 lbs. regularly and up to 60 lbs. using a wheeled cart.
• Ability to stand, walk, bend, kneel, and sit for extended periods throughout the workday.
• Manual dexterity to operate standard office and mailroom equipment.
• Ability to communicate effectively using vision, hearing, and verbal/written communication.

Travel: None or Negligible

Other Duties

This job description is not intended to be a comprehensive list of duties or responsibilities. Responsibilities may change at any time with or without notice based on business needs.

Compensation

Pay Range: $24 – $25 USD per hour. The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job‑related factors.

What We Offer

• Career Growth: An opportunity to learn new skills or use a variety of them that may lead to other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identity Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401(k) with matching, Entertainment Discounts, & Paid Time Off. (Note: Benefits may vary for roles that routinely involve under 30 hours/week.)

Equal Employment Opportunity: SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation, and any other status protected by applicable law.

Reasonable Accommodations: SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request an accommodation at any time.