Lead Lab Administrative Assistant — Pathology & QA

QualDerm Partners, LLC; Lombard (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Health coverage

401(k) plan

Paid time off

Life insurance

Disability protection

Wellness plans

EAP

Employee discounts

Referral bonus

Job summary

QualDerm Partners, LLC is seeking a Lead Lab Administrative Assistant to oversee day-to-day operations for the pathology laboratory. This role coordinates specimen intake, QA, documentation, and workflow to ensure an excellent patient and physician experience.

You will also train Lab Administrative Assistants and support the Lab Manager with decisions when needed. You will handle accessioning, slide preparation, and chart retrieval, while maintaining compliance with CLIA and CAP guidelines and

Qualifications

• High school diploma or equivalent.
• Dermatology practice or office experience a plus.
• Minimum of 1–3 years of experience in a lab setting preferred.

Responsibilities

• Serve as a subject matter expert and provide guidance and training to Lab Administrative Assistants.
• Make timely, patient-centered decisions regarding specimens when the Lab Manager is unavailable.
• Receive, process, and accurately document incoming specimens.
• Enter patient and specimen information into the electronic medical record.
• Log incoming slides and prepare them for physician review.
• Accession pathology reports and retrieve charts for physician review.
• Assemble cases and ensure slides are matched with the correct patient requisition information.
• Prioritize STAT cases and ensure they reach the pathologist as quickly as possible.
• Review slides and documentation for completeness and accuracy.
• File and store slides, blocks, laboratory records, and related materials appropriately and in accordance with applicable laws.
• Coordinate outside materials needed for review.
• Support laboratory quality control and quality assurance processes.
• Maintain accurate paper and electronic records in accordance with CLIA and CAP guidelines.

Skills

Organizational skills

Attention to detail

Communication

Team collaboration

Education

High school diploma or equivalent

Tools

EMR system

Job description

QualDerm Partners, LLC is seeking a Lead Lab Administrative Assistant to oversee day-to-day operations for the pathology laboratory. This role coordinates specimen intake, QA, documentation, and workflow to ensure an excellent patient and physician experience.

You will also train Lab Administrative Assistants and support the Lab Manager with decisions when needed. You will handle accessioning, slide preparation, and chart retrieval, while maintaining compliance with CLIA and CAP guidelines and