Lead Immigration Administrative Assistant

Minami Tamaki LLP; San Francisco (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Minami Tamaki LLP in San Francisco seeks a full-time lead administrative assistant to support the immigration practice group in downtown San Francisco. You will lead the administrative team, coordinate clerical workflows, and serve as a day-to-day point person for assigned processes.

The role involves organizing government mail, maintaining a robust filing/case-management system, and helping the team transition to digital practices using AI tools.

Qualifications

• Ability to work independently and cooperatively supporting multiple attorneys while being a strong team player
• Well organized and able to prioritize multiple task in a fast paced environment
• Communicating with the attorneys, paralegals and fellow administrator on a consistent basis regarding priorities and deadlines
• Excellent writing, grammar, proofreading skills and exceptional attention to detail
• Update and distribute incoming mail electronically working with automated systems as needed
• Interfacing with other departments on administrative issues
• Assist team with large Adobe file combination projects and other digital file work as well as print jobs, scanning, and shredding as needed
• Customer service-oriented mindset
• Leadership and critical thinking to help streamline processes
• Ability to serve as point person for the administrative team
• Interest in working with new systems technologies including AI; and
• Accurate and efficient keyboarding skills (65+ WPM).

Responsibilities

• Organize and archive incoming government mail and documents
• Maintain filing and case management system
• Work with firm-approved AI technologies to implement, test and improve automated administrative processes
• Help transition to digital practices, including online government filings
• Identify opportunities to streamline routine tasks
• Document procedures to help the team work efficiently and consistently
• Support attorneys, paralegals and administrators as a team
• Serve as point person for administrative processes and follow-up
• Lead and coordinate administrative tasks
• Handle print jobs, scanning, and shredding as needed

Skills

Independent work

Team player

Strong organization

Prioritize tasks

Excellent writing

Attention to detail

Adobe file handling

Digital filing

Customer service

AI interest

Leadership

Keyboard 65+ WPM

Tools

Adobe

Job description

Minami Tamaki LLP, an AV-rated firm in San Francisco, seeks a full-time lead administrative assistant with the ability to lead, coordinate, and handle clerical support with our immigration practice group in downtown San Francisco. This person will support a team of attorneys, paralegals and administrators. This person will also serve as a day-to-day point person for assigned administrative processes, coordinating follow-up and helping keep work organized and on track.

The successful candidate will be responsible for: organizing and archiving incoming government mail and other documents, assisting in maintaining a robust filing and case management system. Additional responsibilities include working with firm-approved AI technologies to help implement, test and improve automated administrative processes; helping the team transition to digital practices, including supporting and improving administrative tasks associated with online government filings; identifying opportunities to streamline routine tasks; suggesting practical improvements; and documenting procedures to help the team work efficiently and consistently. This is a full-time in-office position.

Skills and knowledge required include:

• Ability to work independently and cooperatively supporting multiple attorneys while being a strong team player;
• Well organized and able to prioritize multiple task in a fast paced environment;
• Communicating with the attorneys, paralegals and fellow administrator on a consistent basis regarding priorities and deadlines;
• Excellent writing, grammar, proofreading skills and exceptional attention to detail;
• Update and distribute incoming mail electronically working with automated systems as needed;
• Interfacing with other departments on administrative issues;
• Assist team with large Adobe file combination projects and other digital file work as well as print jobs, scanning, and shredding as needed;
• Customer service-oriented mindset;
• Leadership and critical thinking to help streamline processes;
• Ability to serve as point person for the administrative team;
• Interest in working with new systems technologies including AI; and
• Accurate and efficient keyboarding skills (65+ WPM).

Pay Range: $55,000 - $65,000 annually depending on experience. MT provides a robust benefits package.

We offer a warm, collegial work environment and a flexible schedule for the right candidate possessing all of the above.