Office Coordinator

Pearl Law Group; San Francisco (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

Pearl Law Group in San Francisco is seeking an Office Coordinator to provide daily support to the administrative team. The ideal candidate excels in managing multiple tasks and enjoys a dynamic work environment.

You will handle client correspondence, maintain the immigration database, and ensure efficient office operations. A Bachelor’s degree and proficiency with the MS Office Suite are required.

Qualifications

• Strong organization, time management, and multitasking abilities.
• Ability to manage multiple projects in a fast-paced environment.
• Experience in administrative or service industry preferred.

Responsibilities

• Provide support to administrative team and other areas as needed.
• Review and process incoming documents.
• Prepare filings for overnight shipping.
• Correspond with clients and vendors.
• Update and maintain the immigration database.

Skills

Project management

Client service acumen

Analytical skills

Interpersonal skills

Education

Bachelor’s degree in international relations, human resources or equivalent

Tools

MS Office Suite

Job description

Pearl Law Group is listed in Tier 1 of “Best Law Firms” (Immigration) by U.S. News and World Report/Best Lawyers. And Pearl Law Group’s “energetic and creative approach” was profiled in The Moral Advantage: How to Succeed in Business by Doing the Right Thing (Stanford University, 2004).

We offer competitive salaries and full benefits, along with an upscale (but unstuffy) downtown San Francisco office environment. We also provide all the resources you need to do superb work for our clients, including comprehensive libraries (online, software, and hard copy subscriptions), database software, extensive training and other investments for your continual professional development.

Job Description

Position Summary

The Office Coordinator will provide daily support to an array of dynamic individuals, working cooperatively and effectively with various personality types. They will be a self‑motivated individual that enjoys working in a challenging environment.

Responsibilities

• Provide support to administrative team and other areas as needed
• Review and process incoming documents
• Copy, fax, and prepare filings for overnight shipping
• Correspond with clients and third‑party vendors
• Complete detailed internet research
• Write and edit documents
• Update and maintain public and private access files
• Update and maintain the immigration database
• Demonstrate superior phone etiquette
• Occasional off‑site travel within the Financial District
• Show high degree of discretion when dealing with confidential information

Skills

• Prioritize, manage, and implement multiple projects in a fast‑paced, deadline‑driven environment
• Work with ambiguous or unclear requirements and drive to a successful resolution
• Provide a high level of client service acumen and work with all levels of a client’s organization
• Strong organization, time management, and multi‑tasking abilities
• Solid analytical and problem‑solving skills with the ability to formulate and communicate recommendations for improvement
• Work effectively with others and possess great interpersonal skills
• Show responsibility, good judgment, initiative, and resourcefulness

Experience

• Proficiency with the MS Office Suite
• Administrative or Service industry experience strongly preferred

Education

• Bachelor’s degree (preferably in international relations, human resources or equivalent and relevant professional experience)

Additional Information

Only applicants who submit their cover letter and resume will be considered.