Lead Document Control Technician (Level III)

Pacific Pros; Los Angeles (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Pacific Pros seeks a Senior Document Control Technician to manage the control, distribution, and archiving of project documents at Los Angeles World Airport. You will use Prolog Manager to route correspondence, submittals, RFIs, and plans, coordinating with the field team and office staff.

Ideal candidates have a technical degree, strong MS Office and Acrobat skills, and experience on large construction projects.

Qualifications

• Experience with Prolog Manager and document control software.
• Detail-oriented and highly organized.
• Experience on large-scale construction projects preferred.
• US Employment Authorization without sponsorship.

Responsibilities

• Control, scanning, indexing, linking and distribution of documents in Prolog.
• Prepare transmittals and retrieve documents via Prolog or other software.
• Support document control for both electronic and hard copy filing.
• May lead a team of document control technicians on a project.
• Train staff on document control procedures as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Self-starter

Education

Two year technical degree

Bachelor's degree preferred

Tools

Prolog Manager

Prolog

Microsoft Office

Adobe Acrobat

SharePoint

Job description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Pacific Pros is seeking Senior Document Control Technician (Levels III) to serve Los Angeles World Airport (LAWA).

Work Location

LAWA has required the candidates to be local for this position

Region

Los Angeles, CA

Status

Full-time on-site.

Opening

Winter 2024, Immediate

Position Description Summary

To process, distribute, and archive all project related documentation received and sent using Prolog Manager or other PM Software. Maintain an electronic and hard copy centralized filing system. Document Control Support encompasses both electronic and hard copy distribution and filing. The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

Essential Job Duties For This Position

• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in Prolog. This includes internal to other team members, Planning & Development Group (PDG) and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents using Prolog, and retrieve documents through Prolog software or other applicable software.
• Must be highly organized and detail oriented.
• Must be a proactive, self-starter, with a results-oriented focus.
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• May be designated as a lead Document Control Technician on a project or element.
• May be assigned training duties to train new staff on document controls procedures.

Other Job Duties

• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project documents and the control and distribution of documents in Prolog Manager.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing. Responsibilities include establish and maintain files; receive, index and scan documents into Prolog Manager software. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
• The control, scanning, indexing, linking and distribution of documents in Prolog. This includes internal to LAWA PDG and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications. Create binders, create labels, and organize and file contract documents.

Hardware/Software Knowledge

• Microsoft Office Suite of software is required. Experience with Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Prolog and/or Documentum highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

Professional Experience Level/Other Qualifications

• Previous experience managing a Document Control effort for a large-scale, billion dollar construction project required. Experience on a large-scale, billion dollar public-sector construction project highly desirable.
• Must be have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Demonstrated proficiency with Microsoft Office suite of software products, e.x. Excel, Word, etc.
• Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Must possess a 'can-do' attitude: able to produce consistently accurate results at a fast pace.
• Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds

Required Qualifications

• US Employment Authorization without needing sponsorship
• See Education/Training for requirements.
• Excellent written and oral communication skills
• A valid Driver's License and compliance with PACIFIC's Vehicle Policy
• Proficiency with common Microsoft Office Applications (Word, Excel, PowerPoint and Outlook), SharePoint and Adobe Acrobat (PDF files)
• 3+ References from Clients
• Must be detail oriented and highly organized
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Previous experience in a construction environment is highly desirable.

Education/Training/Experience

• Two year technical degree. Bachelor's Degree Preferred.
• Needed Experience: document processing experience at large international airports preferred, along with:
• Level III: 10 years or more of experience with document processing, data management, and document processing. Experience managing a team of document control technicians.
• Must be detail oriented and highly organized
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required

Preferred Qualifications

• Previous experience in a construction environment is highly desirable.
• Certification for document control professionals highly desirable

Element-Specific Requirements/Notes

• May assume other duties as required/needed
• May work overtime
• Maybe required to work various shifts as needed

About PACIFIC

Pacific Pros is a privately-owned company specializing in construction engineering, inspection and project management in public works, focusing on heavy civil construction, transportation, aviation and port projects. PACIFIC offers competitive salary and benefits, including Paid Time Off (PTO), paid holidays, medical, dental, and more. PACIFIC policies, procedures and culture are in line with PACIFIC core values: client focus, excellence and professionalism. PACIFIC gives a high priority to employees' safety and training. Feel free to visit our Career page for additional information.