Lead Coordinator - Porter ObGyn & Midwifery

UVM Health; Middlebury (VT); On-site; USD 32,000 - 47,000; Full time

Job summary

University of Vermont Health - Porter Medical Center in Middlebury, VT, seeks a Lead Coordinator for ObGyn & Midwifery to supervise front desk activities, optimize patient flow, and coordinate with clinical teams. The role focuses on ensuring smooth daily operations for busy clinics serving 100+ patients daily across 12 providers.

The ideal candidate has medical office experience, strong communication, and leadership skills, with knowledge of scheduling systems and EHR familiarity (Meditech/Epic

Qualifications

• Minimum one year of education and/or experience in a medical office setting.
• Skills in oral and written communication, negotiation, problem resolution and coordination.
• Knowledge of computer applications and word processing.
• Knowledge of LSS and Meditech/Epic preferred.

Responsibilities

• Daily Oversight: Supervise and support front desk team members, ensuring adherence to workflows and service standards.
• Process & Procedure Management: Maintain and improve scheduling, check-in/check-out, and patient flow processes.
• Staff Coordination: Assign tasks, monitor performance, and provide coaching to foster a collaborative and efficient work environment.
• Problem Solving: Address operational challenges promptly and effectively, ensuring minimal disruption to patient care.
• Communication: Serve as the primary liaison between front desk staff, clinical teams, and management.
• Compliance: Ensure adherence to organizational policies, privacy regulations, and quality standards.

Skills

Oral communication

Written communication

Negotiation

Coordination

Problem solving

Process improvement

Education

Medical office experience

Tools

Computer skills

Word processing

Job description

Lead Coordinator - Porter ObGyn & Midwifery - UVM Health - Porter Medical Center# Careers at Porter Medical Center## Lead Coordinator - Porter ObGyn & MidwiferyApply: Middlebury, VT: Full time: Posted 6 Days Ago: R0091224Building Name: PMC - Obstetrics, Midwifery and GynecologyLocation Address: 116 Porter Drive, Middlebury VermontRegularDepartment: Porter - Obstetrics, Midwifery and GynecologyFull TimeStandard Hours: 36Biweekly Scheduled Hours:Shift: Day/EvePrimary Shift: -Weekend Needs: NoneSalary Range: Min $22.94 Mid $28.52 Max $34.09Recruiter: Naomi KpessePorter ObGyn is seeking a highly organized and proactive Lead Coordinator to join our dynamic team. This position plays a critical role in ensuring smooth daily operations for a busy practice that can serve up to100+ patients per day across 12 providers. The ideal candidate will provide leadership and oversight for front desk staff, processes, and procedures, ensuring exceptional patient experience and operational efficiency while having a strong focus in process improvement.Key Responsibilities* Daily Oversight: Supervise and support front desk team members, ensuring adherence to workflows and service standards.* Process & Procedure Management: Maintain and improve scheduling, check-in/check-out, and patient flow processes.* Staff Coordination: Assign tasks, monitor performance, and provide coaching to foster a collaborative and efficient work environment.* Problem Solving: Address operational challenges promptly and effectively, ensuring minimal disruption to patient care.* Communication: Serve as the primary liaison between front desk staff, clinical teams, and management.* Compliance: Ensure adherence to organizational policies, privacy regulations, and quality standards.**JOB DESCRIPTION:**The PMG Lead Coordinator is responsible for supervising front desk staff and ensuring all operations align with Porter Medical Center’s established policies, procedures, and regulatory standards.**EDUCATION & EXPERIENCE:**Minimum one year of education and/or experience in a medical office setting.Skills in oral and written communication, negotiation, problem resolution and coordination. Knowledge of computer applications and word processing.Knowledge of LSS and Meditech/Epic preferred.**Qualifications*** **Experience:** Previous ObGyn or women’s health experience strongly preferred.* **Skills:** + Ability to manage multiple priorities in a fast-paced environment. + Strong leadership and interpersonal skills. + Excellent organizational and problem-solving abilities. + Experience scheduling surgeries and other surgical procedures is preferred.* **Technical:** Familiarity with electronic health records (EHR) and scheduling systems preferred.This is a bargaining union position.### About UsUniversity of Vermont Health - Porter Medical Center is located in the heart of beautiful Middlebury, Vermont. We are comprised of a 25-bed acute care facility, a 98-bed skilled nursing facility which includes a memory care unit, short-term rehabilitation unit and a long-term care unit, and a network of primary care and specialty medical practices throughout Addison County and the town of Brandon.