Lead Administrative Typist & Office Operations

Ballston-Spa-Central-School-District; Village of Ballston Spa (NY); On-site; USD 30,000 - 43,000; Full time

Job summary

Ballston-Spa-Central-School-District is seeking a principal typist to provide high-level administrative support to directors, manage complex documentation, and coordinate office workflow. The role emphasizes attention to district protocols, budget tracking, and purchasing oversight, while serving as the primary contact for two offices and collaborating with district staff and families.

The position requires mature judgment and strong interpersonal skills, with duties spanning supervision,

Qualifications

• Thorough knowledge of secretarial practices and office procedures.
• Ability to supervise clerical staff and handle routine supervisory tasks.
• Proficient typing and ability to interpret written material.

Responsibilities

• Supervises clerical staff in records, filing and related duties.
• Acts as personal secretary to a department head when needed.
• Prepares information releases and routine correspondence.
• Installs office procedures and trains staff in their use.
• Types correspondence, records and reports.
• Collects information for reports and prepares summaries.
• Maintains complex activity records for the agency.
• Purchases equipment and supplies under supervision.
• Performs related duties to support office work.

Skills

Secretarial practices

Office procedures

Supervisory skills

Interpersonal skills

Typing speed

Judgment

Initiative

Tact and courtesy

Personal computer use

Education

Two-year degree in Secretarial Science

HS diploma or GED with 4 years clerical experience

Equivalent combination of training and experience

Job description

Ballston-Spa-Central-School-District is seeking a principal typist to provide high-level administrative support to directors, manage complex documentation, and coordinate office workflow. The role emphasizes attention to district protocols, budget tracking, and purchasing oversight, while serving as the primary contact for two offices and collaborating with district staff and families.

The position requires mature judgment and strong interpersonal skills, with duties spanning supervision,