Lead Administrative Support Specialist - CTO

University of Oklahoma; Oklahoma City (OK); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

OU Health Stephenson Cancer Center in Oklahoma City is seeking a Lead Administrative Support Specialist to provide advanced administrative leadership and operational support to the CTO and department leadership. You will manage confidential information, coordinate calendars, travel, and communications to help ensure seamless operations for Oklahoma’s NCI-designated cancer center.

This role requires an organized, proactive professional who thrives in a fast-paced environment and can mentor other

Qualifications

• High School Diploma or GED is required.
• 12 months office, clerical, or administrative experience is required.

Responsibilities

• Provide advanced administrative support to department leadership and clinicians, handling complex and confidential information.
• Serve as primary point of contact for faculty, staff, vendors, and the public; triage inquiries with discretion.
• Type, proofread, and prepare correspondence, reports, lectures, manuscripts, grant proposals, and medical documentation.
• Monitor office operations; plan, coordinate, and expedite special projects requiring analytical thinking.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Record handling

Education

High School Diploma or GED

Job description

Pay Range:Targeted pay range of $16.15 - $21.00, based on experience.

Benefits Eligible:Yes

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m. (may include some weekends)

Travel:Not required

Position Introduction:

OU Health Stephenson Cancer Center is Oklahoma’s only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 74 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you!

Be the organizational force behind life‑saving cancer care. Stephenson Cancer Center’s Clinical Trial’s Office (CTO) is seeking a highly skilled and proactive Lead Administrative Support Specialist to provide advanced administrative leadership and operational support to department leadership. This role is ideal for a detail‑oriented professional who thrives in a fast‑paced, mission‑driven environment and takes pride in keeping complex operations running smoothly.

As a trusted partner to CTO staff and leadership, you will handle sophisticated administrative responsibilities, support critical initiatives, and serve as a resource and leader for other support staff—all while contributing directly to the success of Oklahoma’s only NCI‑Designated Cancer Center.

Why This Role Matters.

Behind every breakthrough in cancer care is a strong administrative foundation. In this role, you’ll help ensure seamless operations, financial accuracy, compliance, and communication—allowing clinicians, researchers, and leadership to focus on delivering exceptional care and advancing discovery.

What You’ll Do

Executive & Administrative Support

• Provide advanced administrative support to department leadership and clinicians, managing complex and confidential information
• Maintain office files, including sensitive patient and personnel records
• Schedule appointments, coordinate calendars, and make detailed travel arrangements

Communication & Customer Service

• Serve as a primary point of contact for faculty, staff, vendors, and the public
• Receive and triage incoming calls, respond to routine inquiries, and route issues appropriately
• Distribute departmental communications, mail, and publications
• Handle internal and external questions and concerns with professionalism and discretion

Document Preparation & Reporting

• Type, proofread, and prepare correspondence, reports, lectures, manuscripts, grant proposals, and medical documentation
• Draft routine correspondence on behalf of leadership or clinician(s) with minimal instruction
• Prepare reports such as supply expenditures, rotation schedules, and operational summaries

Office Operations & Improvement

• Monitor inventory and order office supplies; complete requisitions and authorized forms
• Assess and improve office procedures to enhance efficiency and effectiveness
• Plan, coordinate, and expedite special projects requiring creative and analytical thinking

Additional Responsibilities

• Complete related duties as needed to support departmental goals and operations

Why Join Stephenson Cancer Center?

• Be part of Oklahoma’s only NCI‑Designated Cancer Center
• Support faculty and programs at the forefront of cancer research and treatment
• Work in a collaborative academic health system with opportunities for growth
• Make a meaningful contribution to patient care, research, and education

Required Education and Experience:

• High School Diploma or GED.
• 12 months office, clerical, or administrative experience.

Hiring Contingent Upon a Background Check:

Yes