Human Resources Assistant

State of Missouri; Jefferson City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

State of Missouri is seeking an Administrative Support Assistant with a primary focus in human resources and payroll to perform independent HR functions, assist in hiring activities, and maintain confidential records.

Role includes managing personnel actions, benefits inquiries, and extensive use of the SAM II HR payroll system, ensuring compliance with state regulations and internal policies.

Qualifications

• One or more years of Administrative Support Assistant experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.
• A Bachelor’s degree from an accredited college or university.
• Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency.

Responsibilities

• Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.
• Assists in hiring activities by posting job opportunities, scheduling interviews, screening applicant information to verify eligibility, checking references, requesting required background checks and ensuring that appointments made are in compliance with State law.
• Disseminates information regarding employee benefits; informs employees of policies and procedures and responds to a variety of personnel and payroll questions.
• Enters and updates employee personnel actions, contact information, deductions, and tax withholdings into the payroll system. Includes extensive use of the SAM II HR payroll system.
• Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.
• Maintains personnel files and other confidential information.
• Processes personnel transactions and ensures compliance with rules and regulations.
• Exercises independent judgment and action in the performance of duties under general supervision.

Skills

HR/payroll systems

Administrative support

Hiring activities

Education

Bachelor's degree

High school diploma or GED

Tools

SAM II HR payroll system

Job description

Location: 205 Jefferson Street, Jefferson City, MO.

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).

• Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.
• Assists in hiring activities by posting job opportunities, scheduling interviews, screening applicant information to verify eligibility, checking references, requesting required background checks and ensuring that appointments made are in compliance with State law.
• Disseminates information regarding employee benefits; informs employees of policies and procedures and responds to a variety of personnel and payroll questions.
• Enters and updates employee personnel actions, contact information, deductions, and tax withholdings into the payroll system. Includes extensive use of the SAM II HR payroll system.
• Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.
• Maintains personnel files and other confidential information.
• Processes personnel transactions and ensures compliance with rules and regulations.
• Exercises independent judgment and action in the performance of duties under general supervision.

Minimum Qualifications

• One or more years of Administrative Support Assistant experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.
• A Bachelor’s degree from an accredited college or university.
• Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency.

( Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the general experience at a rate of 30 earned credit hours for one year.)

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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