Administrative Support Professional - Executive I

State-of-Missour; St. Louis (MO); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Defined pension plan

Generous paid time off and holidays

Health insurance eligibility

Job summary

The Department of Social Services – Children’s Division in Missouri is seeking an experienced Administrative Support role to assist HR, onboarding, and office operations at the St. Louis County base location.

The position supports senior leadership, coordinates scheduling, and handles essential paperwork and supplies. Candidates should have five+ years of clerical experience with some supervisory duties and a high school diploma.

Qualifications

• Five or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping, or closely related areas.
• Two or more years in a supervisory or semi-technical capacity (at or above Administrative Support Assistant, Accounts Assistant, or Stores/Warehouse Assistant).
• Earned credit hours from college/university may substitute on a year-for-year basis for required experience at 30 earned hours per year.

Responsibilities

• Assists HR Generalist with hiring events, onboarding, local job fairs, and orientations.
• Completes ASAPs, assigns equipment, manages and orders office supplies; conducts DMV searches for St. Louis City and County.
• Provides support to multiple leadership within the MOCAN program across locations and with the Regional Director.
• Manages scheduling of conference rooms and state fleet cars; assists with escalated client issues at reception and on site.
• Coordinates office wellness and morale committee and activities.

Skills

Typing

Time management

Interpersonal communication

Problem solving

Oral & written communication

Education

High school diploma

Job description

Job Location:Base Location is in St. Louis County.

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).

The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.

Why you’ll love this position:

Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services – Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us!

• Assists HR Generalist within hiring events, onboarding new team members, assists with local job fairs, and is back up for new employee orientations and new employee paperwork. Onboarding includes substantial work and correspondence within HireTrue and with potential and pending new employees.
• Authorized badge personnel, completes ASAPs, assigns equipment, manages and orders office supplies. Completes DMV searches for both St. Louis City and St. Louis County
• Assistant to Circuit Manager and is assigned support tasks to aid CM.
• Providing support needs to multiple leadership within the MOCAN program based on their locations, the Regional Director, and other leadership based and visiting the office.
• Manages scheduling of conference rooms and state fleet cars, assists with escalated client issues at reception and on site, responds to building concerns.
• Leadership gathering organizer as well as coordinates office wellness and morale committee and activities.

Minimum Qualifications

• Five or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping, or closely related areas, including two or more years in a supervisory or semi-technical capacity (at or above the level of an Administrative Support Assistant, Accounts Assistant, or Stores/Warehouse Assistant);and possession of a high school diploma or proof of high school equivalency.

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

Preferred Qualifications

• Ability to type quickly and accurately
• Ability to lift up to 20 pounds
• Excellent problem-solving and time management skills
• Excellent oral, written and interpersonal communication skills

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position please contact: [e-mail]

The State of Missouri is an equal opportunity employer.