Administrative Support Assistant

State of Missouri; Jefferson City (MO); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Excellent benefits

Pension plan

Paid leave

Job summary

State of Missouri in Jefferson City seeks an Administrative Support Assistant to perform a range of clerical duties in the Family Support Division, Child Support Office at 615 Howerton Ct. The role requires strong data entry skills, familiarity with office software, and the ability to manage filing and document processing.

Three+ years in clerical work and a high school diploma or GED are required; vocational training may substitute.

Qualifications

• Three or more years of clerical or general office support work.
• High school diploma or GED required; vocational training may substitute.
• Post-secondary credit hours may substitute on a year-for-year basis.

Responsibilities

• Type, edit, and transcribe documents using word processing software.
• Maintain, coordinate, and review clerical workflows and deadlines.
• Train, mentor, and advise other clerical staff as needed.
• Review documents for accuracy, completeness, and policy compliance.
• Establish and maintain filing systems; prepare records for storage/archiving.
• Enter, update, and retrieve information in automated systems; maintain spreadsheets and databases.
• Perform data entry and answer switchboard; assist with other duties as assigned.
• Assist with bank liens, filing, mailing documents, and receiving faxes.

Skills

Data entry

Typing

MS Office

Attention to detail

Clerical support

Education

High school diploma or GED

Tools

FRS Database

Spreadsheets / Excel

Word processing software

Job description

The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Cole County-FRS Unit Child Support Office based at 615 Howerton Ct., Jefferson City, MO.

• Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment.
• Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures.
• Organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes.
• Train, mentor, and advise other clerical as needed.
• Review documents for accuracy, completeness and compliance.
• Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files.
• Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving.
• Perform, review, and verify complex computations involving the application of rules and regulations.
• Enter, update, and/or retrieve information in automated systems; maintain spreadsheets and databases; utilize various software packages in the performance of duties.
• Performs general office duties such as data entry and answering switchboard.
• Other duties as assigned
• Assisting BPT with bank liens, creating filing & pulling files, making envelopes, mailing documents, and receiving faxes.
• Help coordinate the daily run with Family Support Payment Center & receive documents/checks from FSPC.
• Receive and/or disburse checks into the FRS Database and distribute them to the appropriate recipient.
• Work in the Child Support system to manually post batches.
• Log into the FRS Database.

Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate.

( Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year .)

( Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year .)

Preferred experience: 1 year computer technology experience.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

Recruitment Area: Accepting applications from all qualified applicants.

The State of Missouri is an equal opportunity employer.

More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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