Lead Administrative Support Assistant - ESP0012

State of Missouri; Jefferson City (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid vacation

Health benefits

Life insurance

Job summary

State of Missouri is seeking a detail-oriented administrative professional in Jefferson City to support expense accounts, invoices, and purchasing card operations. The role includes stock oversight and providing front desk backup with phone and mail duties.

The position offers a typical 40-hour work week with standard daytime hours, located at 2710 West Main Street, Jefferson City, MO. We value adaptability, attention to detail, and teamwork in a collaborative government environment.

Qualifications

• 3-5 years of experience in payment processing or general office support.
• Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Responsibilities

• Prepare and review expense accounts ensuring accuracy and compliance with policy and procedures.
• Process invoices, including purchasing cards, telecom and shipping for payment ensuring accuracy and compliance with policy and procedures
• Monitor documents to ensure they are entered in PayPoint and approved in SAMII
• Maintain purchasing card and prepare monthly statement
• Oversee supplies, always ensuring appropriate stock on hand, and ordering supplies when needed utilizing purchasing card. Can lift, move, and transport supplies weighing up to 25 pounds
• Provide direct back-up for front desk, primarily answering main phone line and sort and distribute mail

Skills

Adaptability

Attention to detail

Self-management

Teamwork

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at 2710 West Main Street, Jefferson City, MO 65109. Position hours are Monday to Friday 8 a.m. to 5 p.m.

• Prepare and review expense accounts ensuring accuracy and compliance with policy and procedures.
• Process invoices, including purchasing cards, telecom and shipping for payment ensuring accuracy and compliance with policy and procedures
• Monitor documents to ensure they are entered in PayPoint and approved in SAMII
• Maintain purchasing card and prepare monthly statement
• Oversee supplies, always ensuring appropriate stock on hand, and ordering supplies when needed utilizing purchasing card. Can lift, move, and transport supplies weighing up to 25 pounds
• Provide direct back-up for front desk, primarily answering main phone line and sort and distribute mail

To be successful in this position, a candidate will need the following skills

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail: Is thorough when performing work and conscientious about attending to details.
• Self- Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Teamwork: Encourages and facilitates cooperation, pride, trust and group identity; fosters commitment and team spirit; works with others to achieve goals.

Equivalent To Those Typically Gained By

• 3-5 years of experience in payment processing or general office support. (Additional education or experience may substitute for the required education or experience)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How We Invest In You

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.