Lead Administrative Coordinator - Security & Operations

Doc PersonalBeratung GmbH; South Carolina; On-site; USD 48,000 - 64,000; Full time

Job summary

The South Carolina Department of Juvenile Justice is seeking an Administrative Coordinator I to provide leadership and administrative support to the Deputy and Director of Administrative Services. This role ensures efficient coordination, compliance oversight, accurate reporting, and continuity of operations across facilities within Security & Operations.

The position emphasizes data integrity, timely reporting, and collaboration with division leaders, HR, and finance to manage budgets and

Qualifications

• A high school diploma and relevant experience in business management, public administration, or administrative services. A bachelor's degree may be substituted for the required work experience.
• Must possess advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.
• This role also requires skill in coordinating meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.
• The position demands the ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.
• Work is primarily conducted in an office and secure facility environment and requires prolonged sitting, regular computer use, and effective verbal and written communication.
• The position also requires the ability to lift up to five pounds, navigate secure facilities, and operate standard office equipment.
• A valid driver’s license and the ability to travel between facilities may be required.

Responsibilities

• Plans, directs, and manages the administrative and/or support functions of the Associate Deputies and the Director of Administrative Services.
• Serves as the backup for the administrative coordinators at the facilities within Security & Operations.
• Serves as a liaison between the Associate Deputies and Director of Administrative Services and department leaders to support communication, information flow, and follow up on assigned action items.
• Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
• Manages incoming correspondence and other concerns from facilities within Security & Operations.
• Ensures all signatures/responses are obtained from Leadership to prevent delays.
• In collaboration with the Senior Administrative Coordinator, this position monitors the division budget by program areas, tracks expenditures, oversees p-card and purchasing processes, and assists in financial planning to ensure responsible and efficient use of resources.
• Manages HR-related administrative actions for Division program areas, including onboarding, separations, vacancy postings, and coordination with HR to ensure proper documentation and compliance are completed timely.
• Collects, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
• Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Assists with tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Ensures record are organized, accurate, and readily available for administrative and oversight purposes.
• Performs additional administrative, operational, or coordination duties as directed by the supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements within the Division of Security and Operations.

Skills

Administrative

Organization

Written communication

Verbal communication

Data tracking

Reporting

Meeting coordination

MS Office

Education

Associate degree

Bachelor's degree

Business Administration

Public Administration

Criminal Justice

Tools

Microsoft Office

Document management systems

Job description

The South Carolina Department of Juvenile Justice is seeking an Administrative Coordinator I to provide leadership and administrative support to the Deputy and Director of Administrative Services. This role ensures efficient coordination, compliance oversight, accurate reporting, and continuity of operations across facilities within Security & Operations.

The position emphasizes data integrity, timely reporting, and collaboration with division leaders, HR, and finance to manage budgets and