Leadership Administrative Coordinator - Security & Operations

Doc PersonalBeratung GmbH; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and life insurance

15 days annual leave

15 days of sick leave

13 paid holidays

State retirement plans

Telecommuting and flexible schedules

Job summary

South Carolina Department of Juvenile Justice (DJJ) is seeking an Administrative Coordinator I to provide comprehensive administrative support to Deputy leadership and divisions across Security & Operations. The role ensures smooth coordination, oversight of compliance, accurate reporting, and continuity of operations in a high-security facility environment.

You will strengthen administrative systems, monitoring, and data integrity, while handling HR actions, audits, and collaboration with

Qualifications

• High school diploma with experience in business management or administrative services.
• Advanced administrative and organizational skills with strong written and verbal communication.
• Ability to manage multiple priorities with minimal supervision.
• Experience coordinating meetings, agendas, and minutes; proficient in MS Office.
• Knowledge of agency policies, regulations, and records management.

Responsibilities

• Plans, directs, and manages administrative functions for Deputy’s direct reports.
• Backup for administrative coordinators at facilities within Security & Operations.
• Liaises between Deputies and leaders to support information flow and follow up on actions.
• Maintains data for daily facility functioning and troubleshooting of equipment.
• Monitors division budget by program areas and assists in financial planning.
• Manages HR actions including onboarding, separations, and postings.
• Collects, enters, and monitors administrative data; prepares routine reports.
• Ensures records are organized and audit-ready; supports audits and reviews.

Skills

Administrative excellence

Organizational skills

Written and verbal communication

Data tracking and reporting

MS Office proficiency

Education

Associate degree or Bachelor’s degree preferred

Tools

Microsoft Office

Document management systems

Job description

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

Mission

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose

Under the supervision of the Administrative Coordinator II (Senior Administrative Coordinator), the Administrative Coordinator I (Leadership Administrative Coordinator) provides administrative support role for the Deputy’s direct reports. This position ensures effective coordination, compliance oversight, reporting accuracy, and operational continuity across facility operations. The role directly supports departmental objectives by strengthening administrative systems, compliance tracking, communication, and leadership decision making.

Job Responsibilities

• Plans, directs, and manages the administrative and/or support functions of the Associate Deputies and the Director of Administrative Services.
• Serves as the backup for the administrative coordinators at the facilities within Security & Operations.
• Serves as a liaison between the Associate Deputies and Director of Administrative Services and department leaders (security, programs, education, clinical, and support services) to support communication, information flow, and follow up on assigned action items.
• Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
• Manages incoming correspondence and other concerns from facilities within Security & Operations.
• Ensures all signatures/responses are obtained from Leadership to prevent delays.
• In collaboration with the Senior Administrative Coordinator, this position monitors the division budget by program areas, tracks expenditures, oversees p-card and purchasing processes, and assists in financial planning to ensure responsible and efficient use of resources.
• Manages HR-related administrative actions for Division program areas, including onboarding, separations, vacancy postings, and coordination with HR to ensure proper documentation and compliance are completed timely.
• Collects, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
• Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Assists with tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Ensures record are organized, accurate, and readily available for administrative and oversight purposes.
• Performs additional administrative, operational, or coordination duties as directed by the supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements within the Division of Security and Operations.

Minimum and Additional Requirements

A high school diploma and relevant experience in business management, public administration, or administrative services. A bachelor's degree may be substituted for the required work experience.

Additional Requirements

• The position requires thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit ready documentation standards.
• Must possess advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.
• This role also requires skill in coordinating meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.
• The position demands the ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.
• Work is primarily conducted in an office and secure facility environment and requires prolonged sitting, regular computer use, and effective verbal and written communication.
• The position also requires the ability to lift up to five pounds, navigate secure facilities, and operate standard office equipment.
• A valid driver’s license and the ability to travel between facilities may be required.

Preferred Qualifications

An associate degree or bachelor’s degree in business administration, public administration, criminal justice or a related field and three (3) years of progressively responsible experience in: executive level administrative support, division or program coordination and records management, reporting or compliance tracking. A bachelor's degree may be substituted for the related work experience.

Additional Comments

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Equal Opportunity Statement

I understand that the South Carolina Department of Juvenile Justice is an equal opportunity employer. DJJ does not discriminate in hiring, promotions, discharge, pay, fringe benefits, job training, classification, referral, or other employment aspects based on race, color, religion, sex, disability, or national origin. Any acts you feel are in violation, please get in touch with the Office of Human Resources, 220 Executive Center Drive, Columbia, SC [phone].

School District Non-Discrimination Statement

I understand that the South Carolina Department of Juvenile Justice's School District also does not discriminate in any programs or activities based on race, color, national origin, sex, disability, or age. The following offices have been designated to handle inquiries regarding the school district's nondiscrimination policies: Title IX - Inspector General's Office - 220 Executive Center Drive, Columbia, SC 29210-5427 - Ph: 803-896-9595; Special Education Office, 220 Executive Center Drive, Columbia, SC I have read and fully understand DJJ's position concerning the law.