Lead Administrative Assistant

Chevron; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Chevron Corporation in Houston seeks a Lead Administrative Assistant to partner with BAEC Leadership and Houston headquarters staff, providing proactive, confidential administrative support. The role emphasizes exceptional organization, discretion, and seamless day-to-day operations.

Responsibilities include calendar management, travel planning, event coordination, visitor support, and cross-team collaboration across CRE, IT, and facilities.

Qualifications

• High School Diploma or equivalent.
• Proficient with Microsoft Office applications incl. Excel/Word/Outlook/PowerPoint.
• Strong written and verbal communication, multitasking and confidentiality.

Responsibilities

• Coordinate and optimize executive calendars and meeting logistics.
• Arrange domestic and international travel and related logistics.
• Plan and execute leadership meetings, events, and site visits.
• Support visitors including executives and partners with on-site arrangements.
• Maintain collaboration platforms (Teams, SharePoint) and document systems.
• Coordinate with CRE, IT, and other support teams for facilities and access.

Skills

Microsoft Office

CTREX

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Education

High School Diploma

Tools

SharePoint

Teams

Intranet

Job description

Total Number of Openings1Chevron is accepting online applications for the Lead Administrative Assistant position through 11, 12, 2026 at 11:59 p.m. CST.The Lead Administrative Assistant serves as a trusted partner to the BAEC Leadership Team and Houston-based headquarters staff, providing proactive, confidential, and high-quality administrative support.Reporting to the BAEC Executive Advisor and working closely with the BAEC Executive Assistant, this role enables leadership effectiveness through exceptional organization, anticipation of needs, and seamless coordination of day-to-day operations. The successful candidate will demonstrate strong judgment, professionalism, discretion, and a commitment to delivering an outstanding customer experience while helping the organization operate efficiently and effectively.Responsibilities for this position may include but are not limited to:Executive and Administrative SupportCoordinate and optimize executive calendars, meeting logistics, travel arrangements, expense reporting, and virtual collaboration tools to maximize leadership effectiveness.Prioritize requests and activities based on business and leadership needs while maintaining flexibility in a dynamic environment.Handle confidential and sensitive information with the highest level of professionalism and discretion.Travel and Logistics ManagementCoordinate domestic and international travel, including itineraries, transportation, visa support, and related logistics.Proactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.Meeting and Event CoordinationPlan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.Coordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.Executive Visitor and Stakeholder SupportEnsure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.Coordinate visitor access, workspace arrangements, meeting logistics, and on-site support as needed.Collaboration and Organizational SupportMaintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.Develop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.Partner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access-related needs.Office and Facilities ManagementCoordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.Ensure office and event supplies are maintained and available to support business operations.Financial and Procurement SupportManage departmental purchases and reconcile P-card expenses accurately and within required timelines.Monitor expenditures associated with events and services and identify opportunities for cost optimization.Employee and Contractor SupportCoordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.Support a positive employee experience through effective coordination and communication.Team SupportServe as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods. Support may include complex calendar management, domestic and international travel coordination, meeting planning, and other executive support activitiesRequired Qualifications:High School Diploma or equivalentProficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint)Proficient with CTREXVerbal and written communication skills, multi-tasking, customer service skills and interpersonal skillsProven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needsAbility to keep information organized and confidentialPreferred Qualifications:Experience supporting senior executives or leadership teamsDemonstrated ability to lead administrative processesExperience with budgeting, reporting, or business operations coordinationStrong analytical and problem-solving capabilityRelocation Options:Relocation is not offered for this role. Only local candidates will be considered.International Considerations:Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.U.S. Regulatory notice:Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail] participates in E-Verify in certain locations as required by law.