Lead Accounts Payable Specialist

infinitumelectric; Austin (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) retirement plan

Stock options

Job summary

Infinitum is hiring a Lead Accounts Payable Specialist to own day-to-day A/P for our growing manufacturing business in Austin, TX. You'll be the go-to person for vendor payments, invoice accuracy and A/P process, working closely with the Accounting team and cross-functionally with Operations. This is a full-time, on-site role in Austin, TX.

Bring 4+ years of A/P experience, PO-based A/P and 3-way matching expertise, and NetSuite familiarity. Strong Excel skills and U.S.

Qualifications

• 4+ years of accounts payable experience, including full-cycle A/P.
• Experience with PO-based A/P and 3-way matching.
• NetSuite experience strongly preferred (or another ERP).
• Manufacturing or inventory-related A/P experience preferred.
• Strong Excel skills, including pivot tables and lookups.
• Spanish speaker a plus.

Responsibilities

• Own full-cycle accounts payable, including the A/P inbox, invoice intake and vendor communication.
• Ensure timely 3-way match (PO, receiving, invoice) with requester approval as needed.
• Obtain timely approvals on non-PO invoices and ensure accurate GL coding.
• Enter and process all A/P invoices in NetSuite.
• Prepare weekly payment runs (ACH, wire and checks) and keep vendors paid on time.
• Set up new vendors and verify vendor bank details before any payment change.
• Reconcile vendor statements and follow up on missing invoices.
• Review Expensify reports and company card activity.
• Support month-end close with A/P accruals and reconciliations; assist with year-end 1099s.

Skills

Accounts payable experience

3-way matching

Excel (pivot tables/lookups)

Spanish language (bonus)

Education

Bachelor's degree in accounting or related field

Tools

NetSuite ERP

Other ERP systems

Job description

About Us

Infinitum has raised the bar for a new generation of motor that is better for the planet and people. The company's patented air core motors offer superior performance in half the weight and size, at a fraction of the carbon footprint of traditional motors, making them pound for pound the most efficient in the world. Infinitum motors open up sustainable design possibilities for the machines we rely on to be smaller, lighter and quieter, improving our quality of life while also saving energy and reducing waste. Based in Austin, Texas, Infinitum is led by a team of industry experts and pioneers. To learn more, visit goinfinitum.com .

Position: Lead Accounts Payable Specialist

Location: Austin, TX (on-site)

About the Role

Infinitum is hiring a Lead Accounts Payable Specialist to own day-to-day A/P for our growing manufacturing business. You'll be the go-to person for vendor payments, invoice accuracy and A/P process, working closely with the Accounting team and cross-functionally with Operations. This is a full-time, on-site role in Austin, TX.

What You'll Do

• Own full-cycle accounts payable, including the A/P inbox, invoice intake and vendor communication
• Make sure PO invoices go through a timely, accurate 3-way match (PO, receiving, invoice), with requester approval as needed
• Get timely approvals on non-PO invoices and make sure GL coding is accurate
• Enter and process all A/P invoices in NetSuite
• Prepare the weekly payment run (ACH, wire and check) and keep vendors paid accurately and on time
• Set up new vendors and verify vendor bank details before any payment change
• Reconcile vendor statements and follow up on missing invoices
• Review and validate Expensify expense reports and company card activity
• Support month-end close with A/P accruals and reconciliations, plus year-end 1099s and audit requests
• Act as the A/P point person for the team: answer questions, back up others and keep A/P procedures documented
• Find ways to simplify and improve A/P workflows

What You Bring

• 4+ years of accounts payable experience, including full-cycle A/P
• Experience with PO-based A/P and 3-way matching
• NetSuite experience strongly preferred (or another ERP)
• Manufacturing or inventory-related A/P experience preferred
• Strong Excel skills, including pivot tables and lookups
• Sharp attention to detail and comfort with weekly and month-end deadlines
• Bachelor's degree in accounting or a related field preferred
• Spanish speaker a plus
• Must be authorized to work in the U.S.; this role is not eligible for visa sponsorship

Benefits

• Comprehensive medical, prescription, dental, and vision coverage
• Health Savings Account (HSA) with employer contributions
• Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA
• Company-paid short-term and long-term disability coverage
• Group Life and AD&D insurance
• Voluntary Life and AD&D insurance
• Employee Assistance Program
• 401(k) retirement plan (no employer match)
• Stock options
• Open paid time off (PTO)
• 12 paid company holidays
• Company-paid lunch on Fridays
• Community give-back opportunities

Infinitum embraces diversity and is proud to be an equal opportunity employer.