Lawyers Office Assistant

MMLSSOLUTIONS LLC; Fort Lauderdale (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Ms. MMLSSOLUTIONS LLC in Fort Lauderdale, FL seeks a Lawyers Office Assistant to support daily legal operations, handle scheduling, document preparation, and client communications. The role emphasizes accuracy, discretion, and efficient file management to keep cases progressing smoothly.

The position requires bilingual English/Russian communication, high school diploma, basic computer skills, and the ability to manage confidential information with care, ensuring a professional office environment.

Qualifications

• Proficiency in English and Russian languages, including strong written and verbal communication skills.
• High school diploma or equivalent.
• Basic computer skills, including familiarity with word processing and email applications.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate legal personnel.
• Prepare, proofread, and organize legal documents, including briefs, contracts, and court filings.
• Schedule appointments, meetings, and court dates, ensuring all parties are informed and prepared.
• Maintain and update client files and case records with accuracy and confidentiality.
• Coordinate office supplies and equipment to ensure the legal office operates smoothly.

Skills

English

Russian

Organizational skills

Confidentiality

Education

High school diploma or equivalent

Tools

Legal practice management software

Job description

Salary Range: $42,000.00 To $51,600.00 Annually

About the Role:

The Lawyers Office Assistant plays a crucial role in supporting the daily operations of a legal office by managing administrative tasks and facilitating effective communication between clients, attorneys, and other stakeholders. This position ensures that legal documents are accurately prepared, organized, and maintained, contributing to the smooth progression of legal cases. The assistant will handle scheduling, correspondence, and file management, allowing lawyers to focus on case strategy and client representation. Attention to detail and confidentiality are paramount, as the role involves handling sensitive legal information. Ultimately, the Lawyers Office Assistant helps create an efficient and professional environment that supports the delivery of high-quality legal services.

Minimum Qualifications:

• Proficiency in English and Russian languages, including strong written and verbal communication skills.
• High school diploma or equivalent.
• Basic computer skills, including familiarity with word processing and email applications.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Previous experience working in a legal office or related administrative role.
• Familiarity with legal terminology and document management systems.
• Associate degree or certification in office administration or paralegal studies.
• Proficiency with legal practice management software.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities:

• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate legal personnel.
• Prepare, proofread, and organize legal documents, including briefs, contracts, and court filings.
• Schedule appointments, meetings, and court dates, ensuring all parties are informed and prepared.
• Maintain and update client files and case records with accuracy and confidentiality.
• Coordinate office supplies and equipment to ensure the legal office operates smoothly.

Skills:

The required English and Russian language proficiency is essential for clear and professional communication with clients, attorneys, and court personnel, both in writing and verbally. Strong organizational skills are used daily to manage schedules, maintain accurate records, and ensure timely preparation of legal documents. Attention to detail helps prevent errors in sensitive legal paperwork and correspondence. Preferred skills such as familiarity with legal terminology and software enhance efficiency and accuracy in handling case files and office operations. Together, these skills enable the assistant to support the legal team effectively, contributing to a well-organized and responsive office environment.