Law Firm Operations & Billing Manager

Ascendion; Washington (District of Columbia, MD); Presencial; USD 60.000 - 75.000; Jornada completa

Descripción de la vacante

Ascendion is recruiting a Washington, DC boutique law firm-backed Office Manager to serve as the central operations hub. You will handle front-desk duties, light bookkeeping and billing support, and executive-level administrative assistance for partners.

The role requires prior law firm office management experience, familiarity with LEAP, and experience with Bill.com, DocuSign and Adobe Acrobat. Notary or willingness to become commissioned is a plus; strong organization and professional

Formación

• Strong organizational skills with discretion and attention to detail.
• Professional communication style suitable for a law firm environment.
• Proactive, self-starting attitude with ability to manage multiple details.

Responsabilidades

• Greet clients and answer calls, routing to attorneys or taking messages
• Manage staff calendar and building visitor system to welcome clients
• Process timekeeping and monthly billing, invoices, and payment plans
• Create and maintain client accounts in LEAP and manage trust transfers
• Handle accounts payable in Bill.com and coordinate with outside accountant
• Deposit checks, initiate wires, and manage petty cash; send receivables reports
• Oversee office operations, supplies, vendors, IT, and mail/shipping
• Onboard new hires, manage paperwork, accounts, and benefits enrollment
• Coordinate insurance renewals and audit; manage rental property invoicing
• Foster a welcoming culture with weekly lunches and celebrations

Conocimientos

Strong organization

Discretion

Attention to detail

Professional communication

Proactive self-starter

Herramientas

LEAP

Bill.com

DocuSign

Adobe Acrobat

Descripción del empleo

Ascendion is recruiting a Washington, DC boutique law firm-backed Office Manager to serve as the central operations hub. You will handle front-desk duties, light bookkeeping and billing support, and executive-level administrative assistance for partners.

The role requires prior law firm office management experience, familiarity with LEAP, and experience with Bill.com, DocuSign and Adobe Acrobat. Notary or willingness to become commissioned is a plus; strong organization and professional