Law Firm Office & Operations Lead

DBL Law; Covington (VA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Professional and collaborative work环境

Job summary

DBL Law seeks an experienced Office Manager to oversee day-to-day operations, support attorneys, and manage vendors and facilities. The role emphasizes organization, discretion, and professional client interaction in a fast-paced law firm environment.

You will coordinate meetings, onboarding/offboarding, and records while collaborating with IT and accounting teams. A candidate with 3+ years in a law firm setting and strong MS Office skills is preferred.

Qualifications

• Minimum 3+ years of office management or administrative management experience.
• Experience in a law firm or professional services environment preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities independently.
• Strong attention to detail and follow-through.
• Professional demeanor and interpersonal skills.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with legal practice-management, document-management, billing, or timekeeping software is a plus.

Responsibilities

• Oversee daily administrative and office operations.
• Coordinate office supplies, equipment, maintenance, and facility needs.
• Manage vendor relationships and building management.
• Develop and maintain office procedures to improve efficiency.
• Ensure the office is clean, professional, secure, and stocked.
• Provide administrative support to attorneys and staff.
• Coordinate meetings, conferences, and firm events.
• Assist with onboarding and offboarding staff.
• Maintain personnel, administrative, and office records.
• Coordinate staff calendars and office communications.
• Supervise mailroom, reception, and related staff.
• Ensure compliance with firm policies and procedures.
• Assist with accounts payable and vendor payments.
• Monitor office expenses and budget tracking.
• Coordinate with accounting personnel.
• Support client-facing activities and reception when needed.
• Coordinate with IT for technology issues.
• Maintain office technology and equipment.
• Support implementation of office systems.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Discretion

MS Office

Problem-solving

Interpersonal skills

Professional demeanor

Tools

Microsoft Office

Billing software

Practice management software

Document management software

Job description

DBL Law seeks an experienced Office Manager to oversee day-to-day operations, support attorneys, and manage vendors and facilities. The role emphasizes organization, discretion, and professional client interaction in a fast-paced law firm environment.

You will coordinate meetings, onboarding/offboarding, and records while collaborating with IT and accounting teams. A candidate with 3+ years in a law firm setting and strong MS Office skills is preferred.