Law Firm Office Manager & Facilities Lead

Jimerson Birr; Jacksonville (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Modern fitness center

Wellness spaces

Auditorium with integrated A/V

Sustainability initiatives

Open, flexible workspaces

Job summary

Jimerson Birr is seeking an organized Office Manager in Jacksonville, FL to oversee daily operations at our headquarters. You will be the first contact for clients and guests, manage reception, phones, facilities, vendors, and employee support to keep the office running smoothly.

You will implement simple, repeatable systems for supplies and logistics, coordinate events, and ensure a welcoming, secure, and efficient workplace for attorneys, staff, and clients.

Qualifications

• 3+ years of office management, facilities coordination, or workplace operations.
• Phone and reception experience, preferably in a law firm or professional services.
• Valid driver's license and reliable transportation for courthouse and delivery runs.
• Strong organizational and problem-solving skills with attention to detail.
• Excellent communication, interpersonal, and customer service skills.
• Ability to manage multiple projects in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to lift and move light to moderate office furniture and supplies as needed.

Responsibilities

• Run the facilities: conduct inspections, maintenance, and safety compliance.
• Lead office space planning, moves, and meeting room allocations.
• Oversee inventory and vendor coordination for supplies.
• Coordinate events, meetings, and A/V setup.
• Manage front desk, calls, mail, and onboarding/offboarding with HR/IT.
• Support employees and executives with office operations.

Skills

Office management

Reception experience

Communication skills

Organizational skills

Multitasking

Customer service

MS Office proficiency

Tools

Litify

Talkdesk

MS Office

Job description

Jimerson Birr is seeking an organized Office Manager in Jacksonville, FL to oversee daily operations at our headquarters. You will be the first contact for clients and guests, manage reception, phones, facilities, vendors, and employee support to keep the office running smoothly.

You will implement simple, repeatable systems for supplies and logistics, coordinate events, and ensure a welcoming, secure, and efficient workplace for attorneys, staff, and clients.