Environmental & Regulatory Legal Admin Specialist

jw; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Jackson Walker in Austin seeks a Legal Administrative Assistant to provide high‑level administrative and legal support to attorneys in the Environmental/Regulatory/Legislative Practice Group. Responsibilities include document prep, e‑filings, docket monitoring, billing coordination, and calendar management.

The role requires strong organizational and communication skills, 5+ years in administrative law or litigation, and proficiency with MS Office, iManage, and e‑filing platforms.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 5 years’ administrative law or contested case litigation experience.
• Experience with regulatory agencies such as PUC, Railroad Commission, SOAH, or TCEQ preferred.
• Experience with data rooms and discovery management preferred.
• Strong proficiency in Microsoft Office Suite, iManage, e‑filing platforms, and time entry systems.
• Strong organizational, proofreading, communication, and time management skills.
• Ability to prioritize multiple deadlines and work effectively in a fast‑paced environment.
• Maintain confidentiality and exercise discretion.

Responsibilities

• Prepare, proofread, and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.
• Perform electronic filings with regulatory agencies and assist with administrative law filings.
• Monitor regulatory dockets and maintain organized electronic records.
• Open new matters and submit conflict requests.
• Assist with timesheet entry, billing review, prebill processing, and matter budget tracking.
• Coordinate travel, meetings, appointments, and expense reimbursements.
• Manage document distribution, profiling, and records organization within Firm systems.
• Maintain attorney calendars and monitor deadlines and key dates.
• Prioritize incoming workflow and manage multiple concurrent assignments.
• Maintain professional communication with attorneys, clients, and staff.
• Respond to client calls and messages in a timely and professional manner.
• Maintain confidentiality of Firm and client matters.
• Provide overflow administrative assistance and support additional projects as assigned.

Skills

Organizational skills

Proofreading

Communication

Time management

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

iManage

e‑filing platforms

Time entry systems

Discovery management

Job description

Jackson Walker in Austin seeks a Legal Administrative Assistant to provide high‑level administrative and legal support to attorneys in the Environmental/Regulatory/Legislative Practice Group. Responsibilities include document prep, e‑filings, docket monitoring, billing coordination, and calendar management.

The role requires strong organizational and communication skills, 5+ years in administrative law or litigation, and proficiency with MS Office, iManage, and e‑filing platforms.