Legal Administrative Support

jw; Austin (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Jackson Walker in Austin seeks a Legal Administrative Support professional to assist attorneys, paralegals, and staff with clerical tasks, document prep, and file management.

The role emphasizes accuracy, discretion, confidentiality, and the ability to juggle multiple priorities in a fast-paced law firm environment.

Candidates should have 3–5 years in a legal admin role, strong Word/Adobe skills, and comfort with time entry systems and iManage.

Qualifications

• Must have 3–5 years of administrative experience in a law firm.
• Proficient in Word, Excel, PowerPoint, Adobe Acrobat and time entry systems.
• Familiar with iManage document management.
• Strong proofreading, editing, and attention to detail.

Responsibilities

• Prepare, proofread, and format legal documents and contracts.
• Manage electronic files and document storage in the firm's DMS.
• Enter billable time and assist with pre-bills.
• Coordinate travel, meetings, and appointments; process reimbursements.
• Support attorneys across multiple practice areas with admin needs.
• Maintain professional communication with attorneys, clients, staff.

Skills

Communication skills

Organizational skills

Proofreading & editing

Time management

Teamwork

Discretion

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word (styles)

Adobe Acrobat Pro

pdfDocs

Microsoft Excel

PowerPoint

iManage

Job description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Administrative Support

FLSA Status: Non-Exempt

Department: All Practice Groups

Reports To: Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Austin office. The Legal Administrative Support role provides administrative and clerical support to attorneys, Legal Administrative Assistants, and Paralegals across multiple practice areas. This position is responsible for preparing legal documents, managing files, coordinating administrative tasks, and supporting day-to-day legal operations while maintaining a high level of accuracy, professionalism, and confidentiality.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Document Preparation & File Management

• Prepare, proofread, and format legal documents, including correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence into the Firm’s document management system (iManage).
• Organize and maintain electronic files and ensure proper document storage and retrieval.

Administrative & Operational Support

• Submit conflicts requests to initiate new client and matter files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements in a timely manner.
• Provide overflow assistance and perform additional administrative and secretarial duties as needed.

Practice Support

• Support attorneys and legal staff across multiple practice areas with day-to-day administrative needs.
• Apply basic knowledge of legal terminology, documents, and court systems to support workflow processes.

Collaboration & Communication

• Maintain effective communication with attorneys, clients, and staff.
• Work collaboratively across teams while managing competing priorities.
• Demonstrate professionalism, discretion, and confidentiality in all interactions.

QUALIFICATIONS:

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 to 5 years of administrative experience in a law firm required.
• Proficiency in Microsoft Word (including styles), Adobe Acrobat Professional, and pdfDocs.
• Familiarity with Microsoft Excel, PowerPoint, and time entry systems.
• Experience with document management systems (iManage preferred).
• Basic knowledge of legal terminology, legal documents, and court systems.
• Strong organizational, proofreading, and editing skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple demands in a fast-paced environment.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.

Working Conditions:

This position operates in a professional office environment with standard equipment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at [e-mail]